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Letter Of Intent For Not Renewing Contract Template for United Arab Emirates

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Key Requirements PROMPT example:

Letter Of Intent For Not Renewing Contract

I need to draft a Letter of Intent for Not Renewing Contract for a senior software developer whose fixed-term contract expires on March 31, 2025; the letter should include standard handover requirements and maintain a positive professional tone.

Document background
The Letter of Intent for Not Renewing Contract is a crucial document in UAE employment relations, typically used when an employer has decided not to extend or renew a fixed-term employment contract. This document must be issued in accordance with UAE Labor Law (Federal Decree-Law No. 33 of 2021), which requires proper notice periods and specific communication procedures. The letter serves multiple purposes: it provides formal notification to the employee, ensures legal compliance with UAE employment regulations, and initiates the process for contract conclusion and final settlements. It should be issued before the notice period required by law or contract, typically ranging from 30 to 90 days before the contract's expiry. The document includes essential information such as contract reference details, expiry date, last working day, and may also cover handover requirements and end-of-service benefit arrangements.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the recipient with full name and position

2. Subject Line: Clear indication that this is a Notice of Intent Not to Renew Employment Contract

3. Opening Statement: Professional greeting and reference to the current employment contract including its effective date

4. Notice Declaration: Clear statement of intention not to renew the contract upon its expiry

5. Key Dates: Specification of the current contract end date and the last working day

6. Legal Compliance: Reference to compliance with UAE Labor Law notice requirements

7. Next Steps: Information about handover process and final settlement procedures

8. Closing: Professional closing statement, signature block with name and position of authorized signatory

Optional Sections

1. Reason for Non-Renewal: Optional section stating the reason for non-renewal, if appropriate and beneficial to include

2. Appreciation Statement: Optional section expressing gratitude for the employee's service, recommended for maintaining positive relationships

3. Future Reference Provision: Optional section confirming willingness to provide employment references if applicable

4. Non-Compete Reminder: Optional section reminding of any existing non-compete or confidentiality obligations, if applicable to the original contract

5. Continuation of Benefits: Optional section detailing any benefits that continue until or after the last working day

Suggested Schedules

1. Original Contract Reference: Copy or reference details of the original employment contract

2. Final Settlement Calculation: Optional appendix showing preliminary calculation of end-of-service benefits and other entitlements

3. Handover Checklist: Optional appendix listing company properties to be returned and responsibilities to be transferred

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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