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Demotion Notice

Demotion Notice Template for Australia

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Key Requirements PROMPT example:

Demotion Notice

"I need a Demotion Notice for an IT Project Manager being demoted to Senior Developer due to consistent performance issues, with the change to take effect from March 15, 2025, including a 15% salary reduction and a 3-month performance improvement plan."

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Document background
The Demotion Notice is a crucial document in Australian employment law that serves to formally communicate and document the transition of an employee to a lower-ranked position within an organization. This document is typically used when an organization needs to demote an employee due to performance issues, organizational restructuring, or at the employee's request. The notice must comply with the Fair Work Act 2009 and other relevant Australian employment legislation, ensuring that the process is fair, transparent, and properly documented. It includes specific details about the new position, reasons for the change, effective date, and modifications to employment terms and conditions. The document plays a vital role in maintaining clear communication and legal compliance while protecting both employer and employee interests during the demotion process.
Suggested Sections

1. Letterhead and Date: Company letterhead with full business details and current date

2. Employee Details: Full name, current position, employee ID, and department of the affected employee

3. Subject Line: Clear indication that this is a notice of demotion

4. Current Position Details: Description of the employee's current role, level, and key responsibilities

5. New Position Details: Specific details about the new position, including title, department, and key responsibilities

6. Effective Date: Clear statement of when the demotion takes effect

7. Reason for Demotion: Clear and factual explanation of the circumstances leading to the demotion

8. Compensation Changes: Details of any changes to salary, benefits, or other compensation elements

9. Acknowledgment Section: Space for employee signature acknowledging receipt of the notice

Optional Sections

1. Performance Expectations: Used when the demotion is performance-related, outlining expectations in the new role

2. Appeal Process: Include when company policy allows for appeals of demotion decisions

3. Performance Improvement Plan: Used when the demotion includes a pathway to regain the previous position

4. Transition Plan: Include when there needs to be a handover period or specific transition arrangements

5. Support Resources: Listed when additional support or training will be provided in the new role

6. Confidentiality Statement: Include when the demotion involves sensitive information or changes in access to confidential information

Suggested Schedules

1. Current Position Description: Detailed description of the current role being demoted from

2. New Position Description: Detailed description of the new role being demoted to

3. Performance Review Documentation: If performance-related, relevant performance review documents or incidents

4. Revised Employment Terms: Complete details of updated employment terms and conditions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses




















Relevant Industries

Financial Services

Healthcare

Manufacturing

Retail

Technology

Construction

Education

Professional Services

Mining

Hospitality

Government

Telecommunications

Transport and Logistics

Energy and Utilities

Relevant Teams

Human Resources

Legal

Employee Relations

Operations

Performance Management

Industrial Relations

Workforce Planning

Compliance

Personnel Administration

Relevant Roles

Human Resources Director

HR Manager

Employment Relations Manager

Department Head

Line Manager

Operations Manager

Legal Counsel

HR Business Partner

Workforce Planning Manager

Employee Relations Specialist

Performance Management Specialist

HR Administrator

General Manager

Chief Human Resources Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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