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Disciplinary Investigation Letter Template for Australia

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Key Requirements PROMPT example:

Disciplinary Investigation Letter

"I need a Disciplinary Investigation Letter for an IT staff member who allegedly breached our data security protocols on January 15, 2025; the letter should emphasize confidentiality requirements and reference our cybersecurity policies."

Document background
The Disciplinary Investigation Letter is a crucial document in Australian workplace relations, used when formal investigation of employee conduct or performance is necessary. It serves as the initiating document for workplace investigations where allegations of misconduct, serious underperformance, or policy breaches require formal examination. This document must comply with Australian employment law, particularly the Fair Work Act 2009, and reflect principles of procedural fairness. The letter typically includes details of allegations, investigation procedures, rights and responsibilities of all parties, and potential outcomes. It's essential in creating a clear record of the investigation process and protecting both employer and employee interests throughout the disciplinary process.
Suggested Sections

1. Letter Header: Company letterhead, date, recipient's name and contact details

2. Subject Line: Clear indication that this is a disciplinary investigation notice

3. Allegation Details: Clear statement of the alleged misconduct or performance issues being investigated

4. Investigation Process: Explanation of how the investigation will be conducted and expected timeframes

5. Meeting Details: Information about the investigation meeting, including date, time, location, and right to bring a support person

6. Confidentiality Statement: Clear directive about maintaining confidentiality during the investigation process

7. Support Resources: Information about available employee assistance programs or counseling services

8. Next Steps: Clear outline of what happens after the investigation meeting

9. Contact Information: Details of who to contact with questions or concerns

10. Signature Block: Name and position of the authorized person initiating the investigation

Optional Sections

1. Interim Measures: Details of any temporary arrangements during the investigation (e.g., temporary reassignment or suspension with pay)

2. External Investigator: Information about appointed external investigators if applicable

3. Union Representative Notice: Specific information about union involvement rights if the employee is covered by a union agreement

4. Previous Warnings: Reference to previous related incidents or warnings if relevant to the current investigation

5. Potential Outcomes: Overview of possible consequences if allegations are substantiated, included for serious matters

Suggested Schedules

1. Relevant Workplace Policies: Copies of specific workplace policies relevant to the alleged misconduct

2. Evidence Documents: Copies of any documentary evidence being relied upon in the investigation

3. Investigation Timeline: Detailed schedule of the investigation process and key dates

4. Response Form: Template for the employee to provide their written response to allegations

5. Meeting Confirmation Form: Form for the employee to confirm attendance and support person details

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses
















Relevant Industries

Healthcare

Education

Financial Services

Manufacturing

Retail

Technology

Professional Services

Construction

Hospitality

Government

Non-profit

Transport and Logistics

Mining and Resources

Telecommunications

Relevant Teams

Human Resources

Legal

Compliance

People and Culture

Employee Relations

Senior Management

Operations

Industrial Relations

Relevant Roles

Human Resources Manager

HR Business Partner

Employee Relations Manager

Compliance Officer

Department Manager

Line Supervisor

General Manager

Chief Human Resources Officer

Regional Manager

Operations Manager

Workplace Relations Advisor

People and Culture Manager

Managing Director

Chief Executive Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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