New Hire Request Form Template for Australia

A formal internal document used in Australian organizations to initiate and document the approval process for creating a new position or filling a vacancy. This form captures essential information including position details, business justification, budgetary requirements, and necessary approvals in compliance with Australian employment legislation. It serves as the first step in the recruitment process, ensuring proper documentation and alignment with organizational policies while maintaining compliance with Fair Work Act 2009 and other relevant Australian employment laws.

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What is a New Hire Request Form?

The New Hire Request Form is a critical internal document used across Australian organizations to formalize and standardize the process of requesting new personnel. It serves as the initial step in the recruitment process, requiring detailed justification for the position, budget confirmation, and multiple levels of management approval. The form ensures compliance with Australian employment legislation, including the Fair Work Act 2009, and helps organizations maintain consistent hiring practices. It typically precedes any external recruitment activities and is essential for both creating new positions and filling existing vacancies. The document helps organizations track hiring needs, manage budgets effectively, and maintain proper documentation for audit purposes.

What sections should be included in a New Hire Request Form?

1. Position Details: Basic information about the role including job title, department, reporting relationship, and employment type (permanent/temporary/casual)

2. Business Justification: Explanation of why the position is needed, including whether it's a replacement or new position, and how it aligns with business objectives

3. Role Requirements: Key qualifications, skills, experience, and competencies required for the position

4. Employment Terms: Proposed salary range, working hours, location, and other basic employment conditions

5. Budget Information: Confirmation of budget availability and cost center details

6. Hiring Timeline: Proposed start date and critical hiring milestone dates

7. Approval Section: Signature blocks for required approvers (immediate supervisor, department head, HR, finance)

What sections are optional to include in a New Hire Request Form?

1. Remote Work Arrangements: Details of any remote working arrangements if the role isn't fully office-based

2. Special Equipment Requirements: List of any specific equipment, software, or tools needed for the role

3. Visa Sponsorship: Information regarding visa sponsorship requirements if position is open to international candidates

4. Training Requirements: Specific training or certification requirements that need to be completed upon hiring

5. Probation Period Details: Special probation requirements or assessment criteria if different from standard policy

What schedules should be included in a New Hire Request Form?

1. Position Description: Detailed description of the role, responsibilities, and requirements

2. Organizational Chart: Current organizational structure showing where the position fits

3. Salary Banding Information: Details of the applicable salary band and benefits package

4. Recruitment Checklist: Standard checklist for ensuring all hiring process requirements are met

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Pay Increase Letter To Employee

An Australian-compliant template for formally documenting and communicating employee salary increases, aligned with Fair Work Act requirements.

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Generate a Bespoke Document

Download a Standard New Hire Request Form

Review your own New Hire Request Form

What is a New Hire Request Form?

What sections should be included in a New Hire Request Form?

What sections are optional to include in a New Hire Request Form?

What schedules should be included in a New Hire Request Form?

Authors

Alex Denne

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