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Employee Credit Card Agreement

Employee Credit Card Agreement Template for Canada

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Key Requirements PROMPT example:

Employee Credit Card Agreement

"I need an Employee Credit Card Agreement for a tech startup with 50 employees, incorporating flexible spending limits and modern payment methods like digital wallets, while ensuring strong fraud protection measures."

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Document background
This Employee Credit Card Agreement is designed for use by Canadian organizations that issue corporate credit cards to their employees for business-related expenses. The agreement is structured to comply with Canadian federal and provincial regulations, including financial services legislation, employment standards, and privacy laws. It should be implemented when an organization issues a corporate credit card to an employee, establishing clear guidelines for card usage, expense reporting, and accountability measures. The document includes essential provisions for card security, authorized uses, reporting requirements, and termination conditions, while incorporating specific Canadian regulatory requirements regarding financial instruments and employment relationships.
Suggested Sections

1. Parties: Identifies the employer (company) and the employee who will be authorized to use the corporate credit card

2. Background: Explains the context of providing a corporate credit card and its business purpose

3. Definitions: Defines key terms used throughout the agreement including 'Business Expenses', 'Credit Limit', 'Unauthorized Charges', etc.

4. Card Issuance and Ownership: Establishes that the card remains company property and terms of issuance

5. Authorized Use: Specifies permitted uses of the credit card for business-related expenses

6. Prohibited Uses: Clearly outlines unauthorized uses and prohibited transactions

7. Credit Limit: States the credit limit and process for limit changes

8. Expense Reporting: Details the requirements and procedures for submitting expense reports and receipts

9. Payment Responsibilities: Outlines the process for payment and handling of unauthorized personal charges

10. Security Requirements: Specifies requirements for card security and reporting lost/stolen cards

11. Termination: Describes circumstances and processes for terminating card privileges

12. Enforcement: States consequences of violation and employer's enforcement rights

Optional Sections

1. Cash Advances: Include when the organization allows cash advances, specifying limits and procedures

2. International Usage: Include for employees who travel internationally, covering foreign transaction fees and notification requirements

3. Rewards Program: Include when addressing company policy on credit card rewards points

4. Departmental Approval Process: Include for organizations with specific departmental oversight requirements

5. Digital Wallet Integration: Include when addressing policy on adding corporate cards to digital payment systems

6. Shared Card Procedures: Include when cards may be shared among multiple authorized users

Suggested Schedules

1. Schedule A - Authorized User Information: Employee details and specific authorization levels

2. Schedule B - Transaction Limits: Detailed breakdown of transaction limits by category and time period

3. Schedule C - Expense Reporting Procedures: Step-by-step procedures and requirements for expense reporting

4. Schedule D - Approved Merchant Categories: List of approved merchant category codes and any restrictions

5. Appendix 1 - Cardholder Acknowledgment Form: Form for employee signature acknowledging receipt and understanding of terms

6. Appendix 2 - Emergency Contact Information: Contact details for lost/stolen card reporting and emergency assistance

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions































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Relevant Industries

Financial Services

Professional Services

Technology

Manufacturing

Retail

Healthcare

Education

Construction

Transportation

Hospitality

Energy

Telecommunications

Consulting

Non-Profit

Real Estate

Relevant Teams

Finance

Human Resources

Legal

Accounting

Procurement

Sales

Business Development

Operations

Executive Office

Administration

Compliance

Internal Audit

Relevant Roles

Chief Financial Officer

Finance Director

Finance Manager

Accounting Manager

Human Resources Director

HR Manager

Sales Director

Sales Representative

Business Development Manager

Project Manager

Operations Manager

Department Head

Executive Assistant

Regional Manager

Procurement Manager

Travel Coordinator

Account Executive

Consultant

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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