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Office Use Agreement Template for Canada

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Key Requirements PROMPT example:

Office Use Agreement

"I need an Office Use Agreement for a tech startup taking two furnished office spaces in a shared business center in Toronto, starting March 1, 2025, with flexible terms for expansion and shared meeting room access."

Document background
The Office Use Agreement serves as a fundamental document for managing temporary or flexible office space arrangements in Canada. It is commonly used when businesses need to formalize arrangements for using office space without entering into a traditional lease agreement. This document is particularly relevant in the context of modern workplace solutions such as serviced offices, coworking spaces, or short-term office arrangements. The agreement addresses key aspects including space usage rights, operational terms, service provisions, and compliance with Canadian federal and provincial regulations. It differs from a traditional lease by offering more flexibility and typically including comprehensive service packages. The document is designed to protect both the property provider's and user's interests while ensuring clear guidelines for office space utilization.
Suggested Sections

1. Parties: Identification of the property owner/manager and the office user, including full legal names and addresses

2. Background: Context of the agreement and brief description of the premises and intended use

3. Definitions: Key terms used throughout the agreement including 'Premises', 'Common Areas', 'Business Hours', 'Term', etc.

4. Grant of Use: Specific details of the permission to use the office space and any restrictions

5. Term and Termination: Duration of the agreement, renewal options, and termination conditions

6. Fees and Payment Terms: Usage fees, payment schedule, security deposit, and other financial obligations

7. Services and Utilities: Services provided by the owner and responsibility for utility payments

8. Use and Operation: Permitted use of the space, operating hours, and conduct requirements

9. Maintenance and Repairs: Responsibilities for maintaining and repairing the office space

10. Insurance and Liability: Required insurance coverage and allocation of risks

11. Access and Security: Access arrangements, security measures, and key/pass management

12. General Provisions: Standard legal clauses including notices, governing law, and dispute resolution

Optional Sections

1. Shared Facilities: Rules and arrangements for shared spaces like conference rooms, kitchen facilities, or reception areas

2. Parking: Parking arrangements and regulations if parking facilities are available

3. Signage: Rules regarding office signage and branding if permitted

4. IT and Communications: Provisions for internet, telephone, and other communication services if provided

5. Furniture and Equipment: Terms regarding furnished offices or equipment provided

6. Environmental Obligations: Specific environmental requirements or green building standards

7. Alterations and Improvements: Permission and conditions for making changes to the space

8. Subletting and Assignment: Rights and restrictions regarding transfer of use rights

Suggested Schedules

1. Floor Plan: Detailed plan showing the specific office space covered by the agreement

2. Services Schedule: Detailed list of included services and their specifications

3. House Rules: Building regulations and operational guidelines

4. Fee Schedule: Detailed breakdown of all fees and charges

5. Inventory List: List of furniture, equipment, or other items included in the office space

6. Building Emergency Procedures: Emergency protocols and evacuation procedures

7. Maintenance Schedule: Regular maintenance and cleaning schedule

8. Insurance Requirements: Detailed insurance specifications and coverage requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
































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Relevant Industries

Real Estate

Commercial Property Management

Professional Services

Coworking Spaces

Facility Management

Corporate Services

Property Development

Business Centers

Shared Office Spaces

Commercial Real Estate Investment

Relevant Teams

Legal

Operations

Facilities Management

Administrative Services

Corporate Services

Risk Management

Compliance

Real Estate

Property Management

Office Administration

Relevant Roles

Facility Manager

Property Manager

Real Estate Manager

Operations Director

Office Manager

Legal Counsel

Compliance Officer

Risk Manager

Corporate Services Manager

Administrative Manager

Chief Operating Officer

Business Operations Manager

Workspace Manager

Corporate Real Estate Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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