The Quotation Invoice is an essential business document widely used in Canadian commercial transactions to provide potential customers with detailed pricing information and terms before a purchase commitment. This document type is particularly valuable when businesses need to offer precise pricing for products or services while ensuring compliance with Canadian tax regulations, including GST/HST and provincial sales tax requirements. A Quotation Invoice typically includes company information, client details, itemized pricing, tax calculations, payment terms, and validity period. It serves multiple purposes: as a formal price quote, a preliminary invoice, and a record for both parties. The document is commonly used across various industries and can be adapted to meet specific provincial requirements and industry standards throughout Canada.
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1. Company Information Header: Business name, address, contact details, and registration/tax numbers
2. Client Information: Customer's name, billing address, shipping address (if different), contact person and details
3. Quote Reference: Quote number, date issued, expiry date, and reference to any previous correspondence
4. Item Description: Detailed list of products/services with clear descriptions, quantities, and unit prices
5. Pricing Breakdown: Subtotal, applicable taxes (GST/HST/PST), discounts if any, and total amount
6. Payment Terms: Payment methods accepted, due date, and any early payment discounts or late payment penalties
7. Quote Validity: Duration for which the quote remains valid and any conditions affecting validity
1. Terms and Conditions: Detailed terms of sale, to be included for complex or high-value quotations
2. Delivery Information: Include when shipping or delivery is relevant, specifying timeframes and costs
3. Warranty Information: Include when offering specific warranty terms for products or services
4. Installation Details: Include when installation services are part of the quote
5. Additional Notes: Any special conditions, assumptions, or clarifications specific to the quote
1. Technical Specifications: Detailed product specifications or service scope, attached when additional detail is needed
2. Product Images: Visual representations of quoted items, when relevant
3. Service Level Agreement: Detailed service requirements and performance metrics, for service-based quotes
4. Custom Requirements: Any specific client requirements or customizations that affect the quote
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