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Temporary Transfer Letter Template for Canada

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Key Requirements PROMPT example:

Temporary Transfer Letter

"I need a Temporary Transfer Letter for transferring a senior software developer from our Toronto office to our Vancouver office for a 6-month project starting March 1, 2025, including relocation allowance and maintaining their current benefits package."

Document background
The Temporary Transfer Letter is a crucial document in Canadian employment practices, used when an organization needs to temporarily reassign an employee to a different role, location, or department while maintaining their permanent employment status. This document is essential for situations such as project-based assignments, coverage for leaves of absence, skill development opportunities, or temporary organizational restructuring. The letter details key aspects including transfer duration, modified responsibilities, compensation adjustments, and return conditions, while ensuring compliance with both federal and provincial employment standards. It serves as a formal addendum to the existing employment agreement and provides legal protection for both employer and employee during the temporary arrangement. The document must be carefully drafted to address various aspects of employment law, including labor standards, human rights considerations, and workplace safety requirements applicable in the Canadian jurisdiction.
Suggested Sections

1. Letter Header: Company letterhead, date, and employee's contact information

2. Opening Statement: Reference to current employment and introduction of transfer opportunity

3. Transfer Details: New role title, location, and duration of the temporary transfer

4. Purpose: Explanation of why the transfer is occurring and its business context

5. Start and End Dates: Specific timing of the temporary transfer period

6. Reporting Relationships: New reporting structure and key stakeholders

7. Compensation and Benefits: Any changes to salary, benefits, or additional allowances during the transfer

8. Working Conditions: Changes to working hours, location, or other conditions

9. Return Provisions: Terms of return to original position after transfer period

10. Acknowledgment: Space for employee signature indicating acceptance of terms

Optional Sections

1. Relocation Support: Details of any relocation assistance, applicable when transfer requires geographical relocation

2. International Considerations: Visa requirements, tax implications, etc. for international transfers

3. Special Allowances: Additional benefits like housing, transportation, or cost of living adjustments if applicable

4. Performance Expectations: Specific goals or objectives for the temporary role if different from current position

5. Training Requirements: Any specific training needed for the temporary position

6. Early Termination Clause: Conditions under which the transfer may be terminated early

7. Compliance Requirements: Any specific regulatory or legal compliance requirements for the new role

Suggested Schedules

1. Schedule A - Compensation Details: Detailed breakdown of salary adjustments, allowances, and benefits during transfer period

2. Schedule B - Position Description: Detailed description of temporary role responsibilities and expectations

3. Appendix 1 - Relocation Policy: Company's relocation policy and benefits if applicable

4. Appendix 2 - Transfer Location Details: Specific information about the new work location, facilities, and relevant policies

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses






















Relevant Industries

Banking and Financial Services

Technology and Software

Manufacturing

Construction

Professional Services

Healthcare

Energy and Resources

Telecommunications

Retail and Consumer Goods

Education

Government and Public Sector

Consulting

Mining and Natural Resources

Relevant Teams

Human Resources

Legal

Finance

Compensation and Benefits

Employee Relations

Global Mobility

Talent Management

Operations

Project Management Office

Compliance

Administration

Relevant Roles

Human Resources Manager

HR Business Partner

Legal Counsel

Employment Lawyer

Compensation Specialist

Talent Mobility Manager

Project Manager

Department Manager

Operations Manager

HR Director

Recruitment Manager

Employee Relations Manager

Global Mobility Specialist

HR Administrator

Chief Human Resources Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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