The Volunteer Driver Waiver serves as a critical risk management tool for Canadian organizations that rely on volunteer drivers to provide transportation services to their clients, patients, or members. This document becomes necessary when organizations engage volunteers to transport individuals as part of their service delivery model. The waiver outlines essential elements including driver qualifications, vehicle requirements, insurance obligations, safety protocols, and liability limitations. It ensures compliance with provincial transportation regulations, insurance requirements, and volunteer protection laws while protecting both the organization and the volunteer. The document is particularly important given the unique liability considerations in Canadian jurisdictions regarding volunteer services and motor vehicle operation.
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1. Parties: Identifies the organization and the volunteer driver, including full legal names and contact information
2. Background: Explains the context of the volunteer driving program and its purpose
3. Definitions: Defines key terms used throughout the agreement including 'Volunteer Services', 'Organization', 'Passengers', etc.
4. Volunteer Driver Responsibilities: Details the specific duties and responsibilities of the volunteer driver, including compliance with traffic laws and organizational policies
5. Vehicle Requirements: Specifies requirements for the vehicle used, including maintenance, cleanliness, and safety standards
6. Insurance and Liability: Outlines insurance requirements and liability provisions, including the organization's insurance coverage and the volunteer's personal insurance obligations
7. Safety and Emergency Procedures: Details safety protocols and procedures for handling emergencies while providing volunteer driving services
8. Confidentiality: Addresses the handling of confidential information about passengers and the organization
9. Termination: Explains how either party can terminate the volunteer driving arrangement
10. Governing Law: Specifies that the agreement is governed by Canadian law and the applicable provincial jurisdiction
1. Multi-Passenger Transport: Include when volunteer drivers may transport multiple passengers simultaneously, detailing specific procedures and responsibilities
2. Special Needs Accommodation: Include when transporting passengers with special needs or medical requirements
3. Cross-Border Travel: Include if volunteer driving services may involve crossing provincial or international borders
4. Expense Reimbursement: Include if the organization provides reimbursement for fuel, maintenance, or other expenses
5. Volunteer Benefits: Include if the organization provides any benefits to volunteer drivers (e.g., additional insurance coverage, training)
6. COVID-19 Protocols: Include specific health and safety protocols related to pandemic precautions if still relevant
1. Schedule A - Driver Information Form: Form collecting driver's license information, insurance details, and contact information
2. Schedule B - Vehicle Inspection Checklist: Checklist for regular vehicle safety inspections
3. Schedule C - Incident Report Form: Template for reporting any accidents, incidents, or safety concerns
4. Schedule D - Emergency Contact Information: List of emergency contacts for both the organization and typical passengers
5. Schedule E - Insurance Requirements: Detailed specification of required insurance coverage and limits
6. Appendix 1 - Safety Guidelines: Comprehensive safety guidelines and best practices for volunteer drivers
7. Appendix 2 - Route Log Template: Template for logging trips, mileage, and passenger information
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