The Cessation of Employment Letter is a crucial document in Swiss employment law that formalizes the end of an employment relationship. It is used when an employee's contract is terminated, whether through resignation, mutual agreement, or employer-initiated termination. The document must comply with Swiss federal and cantonal employment laws, particularly the Swiss Code of Obligations. This letter serves multiple purposes: it confirms the termination date, outlines the notice period, details final payments and benefits, addresses the return of company property, and reminds both parties of their continuing obligations. The document is particularly important in Switzerland due to the country's strict employment regulations and the requirement for clear documentation of employment termination. It helps protect both employer and employee interests and ensures compliance with Swiss legal requirements regarding employment termination procedures.
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1. Opening and Address Block: Formal letter heading, date, and complete address details of both employer and employee
2. Subject Line: Clear indication that this is a termination/cessation of employment letter
3. Confirmation of Termination: Statement confirming the termination of employment, including the effective date and reference to any prior discussions or agreements
4. Last Working Day: Clear specification of the final working day, including any notice period details
5. Final Payment Details: Information about final salary, pro-rated bonus (if applicable), and outstanding vacation pay
6. Company Property: List of company property to be returned and deadline for return
7. Continuing Obligations: Reminder of ongoing obligations such as confidentiality and non-compete clauses if applicable
8. Reference Letter: Confirmation that a reference letter will be provided as per Swiss law requirements
9. Social Insurance: Information about social security and insurance continuity
10. Closing: Professional closing including signature blocks for both parties
1. Garden Leave: Details of garden leave arrangements if the employee is not required to work during the notice period
2. Handover Requirements: Specific instructions for handling ongoing projects or responsibilities, used when the employee has key operational responsibilities
3. Post-Employment Benefits: Information about any continued benefits or special arrangements, included when applicable
4. Settlement Agreement Reference: Reference to any separate settlement agreement, used in cases of mutual termination or special arrangements
5. Non-Disparagement Clause: Mutual agreement not to make negative statements, included in sensitive departures
6. Outstanding Expenses: Process for submitting and settling any outstanding expense claims, included when relevant
7. Competition Restrictions: Detailed reminder of post-employment competition restrictions, included when such clauses exist in the employment contract
1. Final Payment Calculation: Detailed breakdown of all final payments including salary, bonus, vacation pay, and any special payments
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefit Termination Schedule: Details of when various benefits and insurances will terminate
4. Project Status Report Template: Template for documenting the status of ongoing projects and handover notes
5. Contact Information Form: Form for employee to provide updated contact information for future correspondence
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