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The Job Shadowing Letter serves as an essential document in Swiss professional environments where individuals seek to gain practical insight into specific roles or industries through observation and learning. This document type is particularly relevant when organizations host students, career changers, or professional development participants for short-term observational periods. The letter, while less formal than a full employment contract, must still comply with Swiss legal requirements regarding workplace safety, data protection, and professional confidentiality. It typically includes specific details about the shadowing period, supervisor responsibilities, and participant obligations, while clearly distinguishing the arrangement from formal employment. The Job Shadowing Letter is commonly used in conjunction with educational programs, professional development initiatives, or career exploration activities, providing legal protection for both the host organization and the participant.

1. Letter Header: Company letterhead, date, and recipient details

2. Introduction: Brief introduction identifying the job shadow participant and confirming the arrangement

3. Duration and Schedule: Specific dates and times for the job shadowing period

4. Program Overview: Brief description of what the job shadowing will entail and which roles/departments will be observed

5. Supervision Details: Name and role of the primary supervisor/mentor

6. Workplace Rules: Essential workplace policies and safety requirements that must be followed

7. Confidentiality Statement: Clear statement about maintaining confidentiality of any information encountered

8. Liability and Insurance: Statement clarifying that this is not an employment relationship and addressing insurance coverage

9. Closing: Signature lines for company representative, supervisor, and job shadow participant