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Appraisal Transfer Letter

Appraisal Transfer Letter Template for Germany

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Key Requirements PROMPT example:

Appraisal Transfer Letter

"I need an Appraisal Transfer Letter for transferring performance evaluations of a senior software developer from our Munich office to our new technology partner company in Berlin, ensuring compliance with German data protection laws and including specific confidentiality provisions for technical knowledge."

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Document background
An Appraisal Transfer Letter is utilized when there is a need to share employee performance evaluations between organizations or departments, typically during internal transfers, secondments, or when an employee moves to a new employer while maintaining professional relationships with the previous one. The document is specifically designed to comply with German legal requirements, including the Federal Data Protection Act (BDSG), GDPR, and relevant employment laws. It contains essential information about the scope of transfer, data protection measures, and usage limitations of the appraisal information. The letter ensures transparent and compliant handling of sensitive employee data while respecting both the employee's rights and the legitimate interests of the involved organizations.
Suggested Sections

1. Sender Details: Complete contact information of the sending organization

2. Recipient Details: Complete contact information of the receiving organization

3. Employee Identification: Clear identification of the employee whose appraisal is being transferred

4. Purpose Statement: Clear statement of the purpose for transferring the appraisal

5. Data Protection Notice: Statement regarding GDPR compliance and data protection measures

6. Transfer Authorization: Explicit statement of authorization to transfer the appraisal

7. Confidentiality Statement: Statement regarding the confidential nature of the information

8. Closing and Signature: Formal closing, date, and signature block

Optional Sections

1. Employee Consent Reference: Reference to separate employee consent form - required if not already covered in employee's contract or previous agreements

2. Works Council Notice: Reference to works council notification - required if works council exists and has rights regarding appraisal transfers

3. Transfer Conditions: Any specific conditions or limitations on the use of the transferred appraisal - include if there are special restrictions

4. Time Limitation: Specific period for which the transfer authorization is valid - include if the transfer is not permanent

5. Return/Destruction Clause: Instructions for handling the appraisal after its intended use - include if required by company policy

Suggested Schedules

1. Employee Appraisal Document: The actual appraisal document being transferred

2. Employee Consent Form: Signed consent from employee for the transfer (if separate from main letter)

3. Data Processing Agreement: If required under GDPR for the specific transfer circumstances

4. Transfer Protocol: Document tracking the chain of custody for the appraisal transfer

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
























Clauses















Relevant Industries

Banking and Financial Services

Information Technology

Manufacturing

Professional Services

Healthcare

Education

Retail

Telecommunications

Construction

Automotive

Consulting

Energy

Relevant Teams

Human Resources

Legal

Compliance

Data Protection

Personnel Administration

Employee Relations

Recruitment

Talent Management

Corporate Secretariat

Operations

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Data Protection Officer

Compliance Manager

HR Business Partner

Personnel Administrator

Employee Relations Manager

Recruitment Manager

Talent Acquisition Specialist

Department Manager

Line Manager

Corporate Secretary

HR Operations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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