Commercial Property Management Contract

Commercial Property Management Contract Template for Denmark

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Document background

The Commercial Property Management Contract is essential for property owners seeking professional management of their commercial real estate assets in Denmark. This document is typically used when property owners want to delegate the day-to-day operations, maintenance, and administration of their commercial properties to specialized management companies. The contract, governed by Danish law including the Danish Business Lease Act and Property Formation Act, outlines comprehensive services including tenant relations, maintenance, financial management, and regulatory compliance. It ensures clear definition of responsibilities, service standards, and performance metrics while protecting both parties' interests under Danish jurisdiction. The agreement is particularly crucial for complex commercial properties requiring professional management expertise and compliance with Danish commercial property regulations.

Suggested Sections

1. Parties: Identification of the property owner and the property management company, including full legal names, registration numbers, and addresses

2. Background: Context of the agreement, including brief description of the property and the owner's desire to engage professional management services

3. Definitions: Detailed definitions of key terms used throughout the agreement, including 'Property', 'Services', 'Management Fee', etc.

4. Appointment and Term: Formal appointment of the property manager, duration of the agreement, and renewal terms

5. Scope of Services: Comprehensive outline of core property management services to be provided

6. Manager's Obligations: Detailed responsibilities and duties of the property manager, including maintenance, tenant relations, and compliance requirements

7. Owner's Obligations: Responsibilities of the property owner, including provision of necessary information and funding

8. Financial Management: Procedures for rent collection, expense management, budgeting, and financial reporting

9. Fees and Payment Terms: Details of management fees, payment schedule, and reimbursable expenses

10. Insurance and Liability: Required insurance coverage and allocation of liability between parties

11. Termination: Grounds for termination, notice periods, and post-termination obligations

12. Data Protection: Compliance with Danish Personal Data Protection Act and GDPR requirements

13. Governing Law and Jurisdiction: Confirmation of Danish law application and jurisdiction for dispute resolution

Optional Sections

1. Green Building Management: Additional provisions for environmentally sustainable property management, used when the property has specific environmental certifications or goals

2. Multi-tenant Management: Specific provisions for managing properties with multiple tenants, including common area maintenance and cost allocation

3. Development and Construction Management: Additional terms for managing property development or major renovation projects

4. Emergency Services: Special provisions for 24/7 emergency response services, typically for larger commercial properties

5. Marketing Services: Terms for marketing vacant spaces and tenant acquisition, used when this service is required

6. Asset Management: Enhanced provisions for strategic asset management services, used for investment properties

7. Specialized Facility Management: Additional terms for managing specialized facilities like data centers or industrial properties

Suggested Schedules

1. Property Details: Detailed description of the managed property, including address, size, facilities, and current condition

2. Service Level Agreement: Detailed performance metrics and service standards for the property manager

3. Fee Schedule: Comprehensive breakdown of management fees, additional service fees, and expense categories

4. Staff and Key Personnel: List of key management personnel and their responsibilities

5. Maintenance Schedule: Planned maintenance program and preventive maintenance schedule

6. Emergency Procedures: Detailed emergency response procedures and contact information

7. Reporting Templates: Standard templates for financial and operational reporting

8. Insurance Requirements: Detailed insurance requirements and minimum coverage levels

9. Authorized Expenditure Limits: Schedule of spending authorities and approval requirements

10. Property Management Software: Specifications of software systems used for property management and reporting

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Commercial Property Management Contract Template for Denmark

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