Security Deposit Refund Form

Security Deposit Refund Form Template for Denmark

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Document background

The Security Deposit Refund Form is a critical document used in Danish property rental transactions when a tenancy agreement comes to an end. This form, governed by Danish rental legislation including the Lejeloven, provides a standardized method for processing security deposit returns. It is typically used within 14 days after the tenant vacates the property, documenting the condition of the property, any legitimate deductions, and the final refund amount. The form serves as both a calculation tool and a legal record, protecting the interests of landlords and tenants by clearly documenting the deposit refund process. It includes essential information about the property, parties involved, inspection results, and payment details, ensuring compliance with Danish housing regulations and providing a clear audit trail for the transaction.

Suggested Sections

1. Property and Lease Information: Details of the rental property address and the original lease agreement reference

2. Tenant Information: Full name and contact details of the tenant(s), including future correspondence address

3. Landlord Information: Full name and contact details of the landlord or property management company

4. Deposit Details: Original deposit amount, date paid, and reference numbers

5. Property Inspection Results: Summary of the final inspection findings and comparison with initial condition report

6. Refund Calculation: Detailed breakdown of the deposit amount, any deductions, and final refund amount

7. Payment Information: Bank account or payment details for the refund transfer

8. Signatures and Date: Space for both parties to sign and date the form, confirming agreement to the refund terms

Optional Sections

1. Deductions Itemization: Detailed list of any deductions with specific amounts and reasons - include when there are deductions from the deposit

2. Dispute Notice: Section outlining any disputed items and the process for resolution - include when there is disagreement about deductions

3. Partial Refund Agreement: Terms for cases where only part of the deposit is being refunded immediately - include when there are pending issues

4. Third Party Claims: Information about any third-party claims against the deposit (e.g., utility companies) - include when applicable

5. Forwarding Instructions: Special instructions for forwarding the refund to a different address or account - include when tenant is moving abroad or has special requirements

Suggested Schedules

1. Schedule A - Inspection Report: Detailed move-out inspection report with photos and condition assessments

2. Schedule B - Deduction Evidence: Copies of invoices, quotes, or other evidence supporting any deductions

3. Schedule C - Original Condition Report: Copy of the initial property condition report from move-in for comparison

4. Schedule D - Utility Final Readings: Final utility meter readings and outstanding bills if relevant

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