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Termination Letter Template for Denmark

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Termination Letter

Document background
The Termination Letter is a crucial document in Danish employment law, used to formally communicate the end of an employment relationship. It must be prepared in accordance with Danish legislation, particularly the Funktionærloven for salaried employees, and any applicable collective agreements. The document serves multiple purposes: it officially notifies the employee of their termination, specifies the notice period and final working day, details any financial settlements including salary and holiday pay, and outlines both parties' obligations during the notice period. A properly drafted Termination Letter is essential for legal compliance and risk management, as it helps prevent future disputes and ensures all statutory requirements are met. The document should be clear, comprehensive, and maintain a professional tone while including all legally required information under Danish law.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number

2. Recipient Details: Employee's full name and address

3. Subject Line: Clear indication that this is a termination notice

4. Termination Statement: Clear statement of employment termination with reference to employment contract

5. Notice Period: Specification of notice period and final working day

6. Financial Settlement: Details of final salary, holiday pay, and other statutory payments

7. Company Property: Requirements for returning company property

8. Final Formalities: Information about final paperwork and certificates

9. Signature Block: Company representative's signature and contact information

Optional Sections

1. Garden Leave: Include when employee is to be placed on garden leave during notice period

2. Reference Provision: Include when offering to provide employment references

3. Non-Compete Reminder: Include when existing employment contract contains post-termination restrictions

4. Severance Package: Include when offering additional severance benefits beyond statutory requirements

5. Handover Instructions: Include when specific handover of duties is required

6. Legal Rights Statement: Include when termination is due to redundancy or specific circumstances requiring statement of legal rights

7. Outplacement Support: Include when company is offering career transition services

Suggested Schedules

1. Calculation of Final Payment: Detailed breakdown of final salary, holiday pay, and other benefits

2. Company Property List: Itemized list of company property to be returned

3. Handover Document: Detailed list of ongoing projects and responsibilities requiring handover

4. Settlement Agreement: If applicable, formal settlement terms and conditions

Authors

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Relevant Industries
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Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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