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Audit Retention Policy Template for England and Wales

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Key Requirements PROMPT example:

Audit Retention Policy

"I need an Audit Retention Policy for a medium-sized financial services company that operates in both the UK and EU, with specific focus on GDPR compliance and financial records retention requirements to be implemented by March 2025."

Document background
The Audit Retention Policy serves as a crucial governance document that defines how organizations manage their audit-related records in compliance with English and Welsh legislation. This policy becomes necessary when organizations need to systematically track, store, and dispose of audit records while ensuring compliance with regulatory requirements and internal control standards. The policy addresses retention periods, storage methods, security measures, and disposal procedures, incorporating requirements from various regulations including the Companies Act 2006, GDPR, and industry-specific guidelines.
Suggested Sections

1. Purpose and Scope: Defines the objectives of the policy and its application scope across the organization

2. Policy Statement: Overall commitment to proper audit record retention and compliance with relevant legislation

3. Roles and Responsibilities: Defines who is responsible for maintaining and implementing the policy, including specific roles and accountability

4. Retention Schedule: Specific retention periods for different types of audit records and documentation

5. Storage and Security: Requirements for secure storage and protection of audit records, including physical and digital safeguards

6. Disposal Procedures: Process for secure disposal of records after retention period, including methods and documentation

Optional Sections

1. Electronic Records Management: Specific procedures for digital records, used when organization maintains electronic audit trails

2. Industry-Specific Requirements: Additional requirements based on industry sector, included when applicable to regulated industries

3. International Considerations: Added for organizations operating across multiple jurisdictions, addressing cross-border requirements

Suggested Schedules

1. Retention Schedule Matrix: Detailed table of record types and their retention periods with specific timeframes

2. Disposal Log Template: Standard form for recording disposed records and maintaining disposal history

3. Compliance Checklist: Checklist for ensuring compliance with retention requirements and regulatory obligations

4. Legal Requirements Reference: Summary of relevant legislation and regulatory requirements affecting record retention

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























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Relevant Industries
Relevant Teams
Relevant Roles
Industries

Companies Act 2006: Core legislation governing corporate record-keeping, including requirements for maintaining accounting records, statutory minimum retention periods for company records, and corporate governance requirements

UK GDPR and GDPR: Data protection legislation requiring adherence to data minimization principles, storage limitation requirements, legal basis for data retention, and protection of individual rights regarding personal data

Data Protection Act 2018: UK-specific data protection framework covering national requirements, processing of special category data, and data retention principles

Financial Services and Markets Act 2000: Regulatory framework for financial institutions, including specific record-keeping obligations and retention requirements for financial services firms

Money Laundering Regulations 2017: Anti-money laundering legislation requiring retention of transaction records, customer due diligence documentation for a minimum 5-year period

Tax Laws: Various tax-related legislation including Finance Act provisions, VAT Act 1994, and HMRC requirements typically mandating 6-year retention periods

Limitation Act 1980: Legislation establishing statutory limitation periods for different types of claims, affecting retention periods for contracts and related documents

Industry-Specific Regulations: Sector-specific requirements including FCA Handbook for financial services, SRA requirements for legal services, and other industry-specific retention obligations

Employment Law: Employment-related legislation including Employment Rights Act 1996 and Equality Act 2010, governing retention requirements for employee records

Electronic Communications Regulations: Regulations governing electronic storage requirements and digital record-keeping standards for business communications and records

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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