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Certificate Of Substantial Completion Form Template for England and Wales

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Key Requirements PROMPT example:

Certificate Of Substantial Completion Form

"I need a Certificate of Substantial Completion Form for a commercial office building project in Manchester, where the works are 95% complete with minor decorative items outstanding, and we need to enable the tenant to take occupation by March 2025."

Document background
The Certificate of Substantial Completion Form is a crucial document in construction projects governed by English and Welsh law. It marks the point at which works are deemed complete enough for practical use, even if minor items remain outstanding. This certificate serves multiple purposes: it triggers the defects liability period, enables the release of retention funds, transfers insurance responsibilities, and often marks the point where the employer takes possession of the works. The document typically includes details of any outstanding works, identified defects, and conditions that need to be met, while confirming that the main contract works are substantially complete.
Suggested Sections

1. Project Identification: Details of the project including address, contract reference, and parties involved

2. Certification Statement: Formal declaration of substantial completion with date and scope

3. Works Description: Brief description of the completed works covered by the certificate

4. Inspection Details: Date and nature of inspection confirming substantial completion

Optional Sections

1. Outstanding Works: List of minor works still to be completed - used when there are remaining minor items that don't prevent practical use

2. Defects Schedule: List of identified defects requiring rectification - used when defects have been identified but don't prevent substantial completion

3. Conditions: Any conditions attached to the certification - used when completion is subject to specific conditions being met

Suggested Schedules

1. Schedule of Outstanding Works: Detailed list of remaining works with completion timeframes

2. Defects Schedule: Comprehensive list of identified defects requiring attention

3. Inspection Records: Supporting documentation from inspections

4. Compliance Certificates: Relevant statutory compliance certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses




















Industries

Construction Act 1996: Housing Grants, Construction and Regeneration Act - Primary legislation governing construction contracts and payment mechanisms in England and Wales

Construction Contracts Regulations 2011: Regulations that supplement the Construction Act, providing specific requirements for construction contracts in England and Wales

Building Act 1984: Fundamental legislation controlling building work and setting standards for construction in England and Wales

Building Regulations 2010: Detailed technical requirements for building work, ensuring standards of design and construction

JCT Standard Forms: Joint Contracts Tribunal standard contract forms widely used in the UK construction industry, including provisions for substantial completion

NEC Suite of Contracts: New Engineering Contract forms providing alternative standardized contracts with completion provisions

RIBA Work Stages: Royal Institute of British Architects' standard stages of construction work, relevant for determining completion milestones

CIC Guidelines: Construction Industry Council guidelines providing industry standards for completion certification

RICS Guidance: Royal Institution of Chartered Surveyors' professional standards and guidance for certifying completion

ICE Requirements: Institution of Civil Engineers' standards and requirements affecting completion certification

Health and Safety at Work Act 1974: Legislation ensuring workplace safety standards are met before substantial completion can be certified

CDM Regulations 2015: Construction Design and Management Regulations specifying health and safety requirements that must be satisfied for completion

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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