An Exception Letter is commonly used in business relationships where parties need to temporarily or permanently modify specific obligations or requirements without altering the entire agreement. Under English and Welsh law, this document provides a formal mechanism to document and approve deviations from standard terms, policies, or contractual obligations. The Exception Letter should clearly identify the parties involved, specify the exact nature of the exception, its duration, and any conditions attached to the grant of the exception. It serves as an important risk management tool and creates an audit trail for compliance purposes.
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1. Sender Details: Full name, address, and contact information of the sending party
2. Recipient Details: Full name, address, and contact information of the receiving party
3. Reference Information: Any relevant reference numbers, dates, or contract details
4. Exception Details: Clear description of the exception being granted
5. Time Period: Duration or applicability period of the exception
6. Signature Block: Authorized signature and details of the signatory
1. Conditions: Any conditions that must be met for the exception to remain valid
2. Legal Reservations: Statement preserving other legal rights not affected by this exception
3. Acknowledgment Request: Request for counter-signature or acknowledgment of the exception
1. Original Agreement Reference: Copy or extract of the original agreement being excepted from
2. Supporting Documentation: Any relevant supporting documents justifying the exception
3. Authorization Evidence: Evidence of authority to grant the exception if required
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