Payroll Deduction Authorisation Form

Payroll Deduction Authorisation Form Template for England and Wales

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Key Requirements PROMPT example:

"I need a Payroll Deduction Authorisation Form for our UK-based tech company to implement monthly gym membership deductions of £45 from employees' salaries, starting from January 2025, with an option for employees to cancel with one month's notice."

Document background

The Payroll Deduction Authorisation Form is essential for employers in England and Wales to comply with legal requirements when making non-statutory deductions from employee wages. This document is required whenever an employer needs to make regular deductions for purposes such as union dues, pension contributions, season ticket loans, or other agreed payments. It ensures compliance with the Employment Rights Act 1996 and provides clear evidence of employee consent, protecting both parties' interests and maintaining accurate payroll records.

Suggested Sections

1. Employee Information: Full name, employee number, department, and contact details of the employee authorizing the deduction

2. Deduction Details: Specific amount, frequency, start date, and purpose of the authorized deduction

3. Authorization Statement: Clear and explicit consent statement confirming the employee's authorization of the specified deduction

4. Duration and Validity: Period for which the authorization remains valid and circumstances under which it expires

5. Data Protection Notice: Statement regarding how personal and financial information will be used, stored, and protected in compliance with UK GDPR

Optional Sections

1. Cancellation Terms: Process and notice period required for withdrawing the deduction authorization

2. Multiple Deductions Authorization: Details and authorization for multiple types of deductions, if applicable

3. Third Party Payment Details: Information about external parties receiving the deducted funds

4. Legal Compliance Statement: Additional statements ensuring compliance with specific legislation such as National Minimum Wage Act

Suggested Schedules

1. Schedule 1 - Payment Schedule: Detailed breakdown of deduction dates, amounts, and payment frequency

2. Schedule 2 - Terms and Conditions: Comprehensive terms governing the deduction arrangement including legal rights and obligations

3. Schedule 3 - Statutory Information: Reference to relevant statutory provisions and employee rights regarding wage deductions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Payroll Deduction Authorisation Form Template for England and Wales

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