Property Management Contract Agreement

Property Management Contract Agreement Template for England and Wales

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Key Requirements PROMPT example:

"I need a Property Management Contract Agreement for a portfolio of five residential buildings in Manchester, with specific provisions for 24/7 emergency maintenance services and detailed reporting requirements, to commence from March 2025."

Document background

The Property Management Contract Agreement is essential for property owners seeking professional management services in England and Wales. This document is typically used when property owners wish to delegate the day-to-day management of their real estate assets to a professional management company. It comprehensively covers service scope, fee structures, maintenance responsibilities, financial reporting, and compliance with local property regulations. The agreement is particularly important for ensuring clear accountability, risk management, and service quality standards while maintaining compliance with English and Welsh property law.

Suggested Sections

1. Parties: Details of the property management company and property owner

2. Background: Context of the agreement and property details

3. Definitions: Key terms used throughout the agreement

4. Services: Detailed scope of property management services

5. Fees and Payment Terms: Management fees, payment schedule, and additional charges

6. Duration and Termination: Contract term and termination provisions

7. Obligations of the Manager: Property manager's responsibilities and duties

8. Obligations of the Owner: Property owner's responsibilities and duties

Optional Sections

1. Emergency Services: Special provisions for emergency maintenance and 24/7 coverage requirements for residential properties

2. Insurance Requirements: Specific insurance obligations and requirements when insurance management is part of the service

3. Staff Management: Provisions for on-site staff management for larger properties requiring dedicated personnel

4. Reporting Requirements: Specific reporting obligations for complex properties or corporate clients

Suggested Schedules

1. Schedule 1: Property Details: Detailed description of the managed property

2. Schedule 2: Services Specification: Detailed breakdown of services to be provided

3. Schedule 3: Fee Schedule: Detailed breakdown of all fees and charges

4. Schedule 4: Key Performance Indicators: Performance metrics and standards

5. Appendix A: Emergency Procedures: Emergency contact details and procedures

6. Appendix B: Reporting Templates: Standard forms and templates for reporting

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Relevant Teams

Relevant Roles

Industries

Landlord and Tenant Act 1985: Primary legislation governing landlord and tenant relationships, setting out basic requirements for property management and maintenance

Landlord and Tenant Act 1987: Additional legislation covering tenants' rights and landlord obligations in property management

Housing Act 1988: Fundamental legislation establishing the assured and assured shorthold tenancy regime in England and Wales

Housing Act 2004: Legislation introducing Housing Health and Safety Rating System (HHSRS) and HMO licensing

Commonhold and Leasehold Reform Act 2002: Legislation governing leasehold property management and right to manage provisions

Health and Safety at Work Act 1974: Core health and safety legislation affecting property management operations

Gas Safety Regulations 1998: Regulations requiring annual gas safety checks and maintenance of gas appliances

Electrical Safety Standards Regulations 2020: Requirements for electrical safety inspections and certificates in private rented properties

Fire Safety Order 2005: Regulations governing fire safety measures in managed properties

Consumer Rights Act 2015: Legislation protecting consumer rights in property management services

Client Money Protection Regulations 2019: Requirements for protecting client money held by property agents

Tenant Fees Act 2019: Legislation banning most tenant fees and regulating permitted charges

GDPR and Data Protection Act 2018: Regulations governing the handling and protection of personal data in property management

Equality Act 2010: Anti-discrimination legislation affecting property management and tenant selection

Estate Agents Act 1979: Legislation regulating the conduct of estate agents and property managers

Energy Performance Regulations 2012: Requirements for energy performance certificates and minimum standards

Service Charges Consultation Requirements 2003: Regulations governing consultation processes for major works and long-term agreements

Leasehold Reform Act 2022: Recent legislation affecting ground rents and leasehold property management

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Property Management Contract Agreement Template for England and Wales

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