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Cleaning Agreement
"I need a Cleaning Agreement for my 20-story commercial office building in Central Hong Kong, with services to commence from March 1, 2025, including daily cleaning of common areas, weekly deep cleaning of offices, and monthly window cleaning services."
1. Parties: Identification of the service provider and the client, including full legal names and registered addresses
2. Background: Brief context of the agreement and the parties' intentions
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of the cleaning services to be provided
5. Term and Termination: Duration of the agreement and conditions for termination
6. Service Provider's Obligations: Key responsibilities of the cleaning service provider including quality standards, staff requirements, and compliance with laws
7. Client's Obligations: Responsibilities of the client including access, facilities provision, and cooperation
8. Fees and Payment: Pricing structure, payment terms, and invoicing procedures
9. Insurance and Liability: Insurance requirements and allocation of risks between parties
10. Health and Safety: Safety protocols and compliance with occupational health regulations
11. Confidentiality: Protection of confidential information of both parties
12. General Provisions: Standard legal clauses including governing law, notices, and entire agreement
1. Equipment and Materials: Used when specifying whether the service provider or client will provide cleaning equipment and materials
2. Performance Standards: Include when specific cleaning standards or KPIs need to be met
3. Subcontracting: Include when the service provider may need to subcontract certain services
4. Environmental Standards: Add when specific environmental compliance or green cleaning practices are required
5. Security Requirements: Include for premises with special security protocols or sensitive areas
6. Emergency Services: Add when emergency or urgent cleaning services need to be covered
7. Staff Requirements: Include when specific staff qualifications or vetting are required
8. Multi-Location Services: Add when services are to be provided across multiple locations
1. Schedule 1 - Service Specifications: Detailed cleaning specifications, frequencies, and standards for each type of service
2. Schedule 2 - Pricing Schedule: Detailed breakdown of fees for different services and locations
3. Schedule 3 - Service Locations: List and details of all locations where services are to be provided
4. Schedule 4 - Equipment and Materials: List of approved cleaning equipment and materials to be used
5. Schedule 5 - Key Personnel: Details of key staff members and their qualifications
6. Schedule 6 - Performance Metrics: Specific KPIs and measurement criteria for service quality
7. Appendix A - Cleaning Checklist: Daily/weekly/monthly cleaning task checklists
8. Appendix B - Incident Report Form: Template for reporting accidents or incidents during service provision
Authors
Real Estate
Commercial Property
Retail
Healthcare
Education
Hospitality
Industrial
Financial Services
Technology
Manufacturing
Residential Property Management
Public Sector
Transportation
Facilities Management
Operations
Procurement
Legal
Compliance
Risk Management
Administration
Property Management
Maintenance
Health Safety Environment
Commercial
Facilities Manager
Operations Manager
Procurement Manager
Property Manager
Building Manager
Contract Manager
Legal Counsel
Compliance Officer
Risk Manager
General Manager
Administrative Manager
Chief Operating Officer
Estate Manager
Maintenance Manager
HSE Manager
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