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Experience Reference Letter Template for Hong Kong

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Key Requirements PROMPT example:

Experience Reference Letter

"I need an Experience Reference Letter for a senior software developer who worked at our Hong Kong office from January 2025 to November 2025, including details about their leadership on three major blockchain projects and their technical certifications, as they need this for a visa application."

Document background
The Experience Reference Letter is a crucial document in Hong Kong's business environment, serving as an official record of employment history and professional experience. It is typically issued when an employee leaves an organization or requires verification of their employment for various purposes such as job applications, visa requirements, or professional accreditation. The document must comply with Hong Kong's legal framework, particularly the Employment Ordinance and Personal Data (Privacy) Ordinance, ensuring that all information provided is accurate, fair, and respects privacy regulations. The content generally includes verified employment dates, position details, key responsibilities, and may optionally include performance assessments or recommendations. This document plays a significant role in professional mobility and career development within Hong Kong's dynamic job market.
Suggested Sections

1. Letterhead: Company's official letterhead including name, address, and contact information

2. Date: Current date when the letter is issued

3. Recipient Information: Address block with 'To Whom It May Concern' or specific recipient details if known

4. Subject Line: Clear indication that this is an Experience Reference Letter for the named employee

5. Employment Confirmation: Statement confirming the employment relationship, including start and end dates

6. Role Details: Information about the employee's position(s) and key responsibilities

7. Signatory Block: Name, title, and signature of the authorized person writing the reference

Optional Sections

1. Performance Assessment: Brief evaluation of the employee's performance and key achievements, used when a more comprehensive reference is requested

2. Reason for Departure: If appropriate and requested, a brief explanation of why the employment ended, used when there's an amicable separation

3. Salary Information: Details of compensation, used when specifically required for visa applications or similar purposes

4. Project Highlights: Specific projects or achievements, used for detailed references in technical or professional fields

5. Character Reference: Comments on the employee's personal qualities and work ethic, used when a more personal reference is appropriate

6. Future Employment Recommendation: Statement recommending the employee for future opportunities, used when the departure is on good terms

Suggested Schedules

1. Employment History Details: Detailed chronological listing of positions held and responsibilities, attached when multiple roles were held within the organization

2. Project Portfolio: List of key projects and contributions, particularly relevant for technical or creative roles

3. Certification Verification: Copies of relevant professional certifications obtained during employment, attached when required for specific purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















Clauses














Relevant Industries

Banking and Financial Services

Technology and Communications

Manufacturing

Retail and Consumer

Professional Services

Healthcare

Education

Construction and Real Estate

Hospitality and Tourism

Transportation and Logistics

Media and Entertainment

Government and Public Sector

Non-Profit Organizations

Energy and Utilities

Relevant Teams

Human Resources

Legal

Corporate Secretarial

Senior Management

Operations

Administration

Compliance

People Operations

Employee Relations

Relevant Roles

Human Resources Director

HR Manager

Department Head

Managing Director

Chief Executive Officer

Line Manager

Supervisor

HR Administrator

Legal Counsel

Company Secretary

Office Manager

Operations Manager

Regional Director

General Manager

Chief Human Resources Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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