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Facility Management Contract Template for Hong Kong

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Key Requirements PROMPT example:

Facility Management Contract

"I need a Facility Management Contract for a 50-story Grade A office building in Central Hong Kong, with particular emphasis on smart building technology integration and sustainability requirements, planned to commence from March 2025."

Document background
The Facility Management Contract serves as the primary agreement between property owners/operators and professional facility management service providers in Hong Kong. This document is essential when engaging external expertise for managing and maintaining commercial, residential, or institutional properties. It comprehensively covers service specifications, performance standards, staff requirements, and commercial terms, while ensuring compliance with Hong Kong's regulatory framework, including the Building Management Ordinance, Employment Ordinance, and Occupational Safety and Health regulations. The contract is structured to accommodate various facility types and sizes, incorporating both mandatory services and optional components based on specific property requirements. Typically used by property developers, corporate entities, and institutional property owners, the Facility Management Contract establishes clear accountability, service levels, and operational procedures for effective property management.
Suggested Sections

1. Parties: Identification of the facility owner/client and the facility management service provider

2. Background: Context of the agreement, including property details and purpose of engagement

3. Definitions and Interpretation: Definitions of key terms and interpretation clauses

4. Appointment and Term: Formal appointment of facility manager and contract duration

5. Scope of Services: Core services to be provided by the facility manager

6. Service Provider's Obligations: Key responsibilities and duties of the facility manager

7. Client's Obligations: Responsibilities and duties of the property owner/client

8. Performance Standards: Required service levels and KPIs

9. Staff and Subcontractors: Requirements for personnel and subcontractor management

10. Fees and Payment Terms: Commercial terms, payment structure, and invoicing procedures

11. Insurance and Liability: Insurance requirements and liability limitations

12. Health and Safety: Health and safety obligations and procedures

13. Compliance with Laws: Regulatory compliance requirements

14. Termination: Termination rights and procedures

15. Dispute Resolution: Process for handling disputes

16. General Provisions: Standard boilerplate clauses including notices, amendments, governing law

Optional Sections

1. Tenant Management: Required when facility manager handles tenant relationships and issues

2. Specialized Equipment Maintenance: Needed for facilities with specific technical equipment requiring specialized maintenance

3. Security Services: Required when security services are part of the scope

4. Energy Management: Include when energy efficiency and monitoring is a specific requirement

5. Car Park Management: Required for facilities with parking facilities

6. Sustainability Requirements: Include when specific environmental or sustainability standards must be met

7. Crisis Management: Required for high-risk or sensitive facilities

8. Technology and Building Management Systems: Include when sophisticated building management systems are in place

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the facility and its components

2. Schedule 2 - Service Specifications: Detailed breakdown of services and performance requirements

3. Schedule 3 - Fee Schedule: Detailed breakdown of fees, charges, and payment terms

4. Schedule 4 - Key Performance Indicators: Specific metrics and measurement criteria for performance evaluation

5. Schedule 5 - Staff Requirements: Detailed staffing requirements and qualifications

6. Schedule 6 - Operating Procedures: Standard operating procedures for routine activities

7. Schedule 7 - Emergency Procedures: Procedures for handling emergencies and incidents

8. Schedule 8 - Reporting Requirements: Format and frequency of required reports

9. Schedule 9 - Equipment Inventory: List of equipment and assets under management

10. Appendix A - Forms and Templates: Standard forms for reporting, requests, and approvals

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















































Clauses









































Relevant Industries

Commercial Real Estate

Retail

Healthcare

Education

Industrial

Hospitality

Government and Public Sector

Data Centers

Residential (Multi-unit)

Office Buildings

Shopping Centers

Manufacturing

Relevant Teams

Operations

Facilities

Property Management

Legal

Procurement

Risk Management

Asset Management

Maintenance

Security

Health and Safety

Building Services

Contract Management

Relevant Roles

Facility Manager

Property Manager

Operations Director

Building Services Manager

Maintenance Manager

Contract Manager

Procurement Manager

Real Estate Director

Asset Manager

Chief Operating Officer

General Counsel

Risk Manager

Sustainability Manager

Security Manager

Health and Safety Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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