The Full Authorization Letter is a crucial legal instrument under Hong Kong law that facilitates business and personal affairs by enabling one party to act on behalf of another. This document is particularly valuable when the principal needs to delegate comprehensive authority for specific actions or decisions, whether due to absence, convenience, or business necessity. The letter must comply with Hong Kong's Powers of Attorney Ordinance (Cap. 31) and related regulations, requiring proper execution, witnessing, and sometimes notarization. It typically includes detailed specifications of the granted powers, their duration, and any limitations, making it essential for various business transactions, property dealings, and administrative matters. The Full Authorization Letter's scope can range from managing specific transactions to handling broad business operations, making it a versatile tool in both corporate and personal contexts.
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1. Date and Place of Execution: Clear statement of when and where the authorization letter is being executed
2. Principal's Details: Full name, identification details, and address of the person granting the authorization
3. Attorney's Details: Full name, identification details, and address of the person being granted the authorization
4. Scope of Authorization: Clear and specific description of the powers being granted and what actions the attorney is authorized to take
5. Duration of Authority: Specification of when the authorization begins and ends, including any conditions for termination
6. Principal's Declaration: Statement confirming the principal's legal capacity and voluntary execution of the authorization
7. Execution Block: Space for signatures, witness details, and any required notarization
1. Specific Limitations: Used when there are specific restrictions or conditions on the attorney's authority
2. Substitute Attorney Clause: Include when the attorney should have power to delegate authority to others
3. Governing Law Statement: While implied under Hong Kong law, may be explicitly stated when the authorization might be used in cross-border situations
4. Revocation Procedure: Include when specific procedures for revoking the authorization need to be established
5. Indemnification Clause: Used when the principal wishes to protect the attorney from liability for authorized actions
6. Multiple Language Clause: Include when the authorization letter is prepared in multiple languages
1. Schedule A - Specific Powers: Detailed list of specific powers and authorities granted to the attorney
2. Schedule B - Assets List: If the authorization relates to specific assets or accounts, these are listed here
3. Schedule C - Required Forms: Any specific forms or documents that the attorney is authorized to sign
4. Appendix 1 - Identity Documents: Copies of relevant identification documents of both principal and attorney
5. Appendix 2 - Certificate of Capacity: If required, medical or legal certification of the principal's capacity
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