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Incident Notification Form

Incident Notification Form Template for Hong Kong

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Key Requirements PROMPT example:

Incident Notification Form

"I need an Incident Notification Form for our construction company operating in Hong Kong, specifically designed to report workplace accidents and safety incidents, with emphasis on machinery-related incidents and compliance with Hong Kong construction safety regulations."

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Document background
The Incident Notification Form is a crucial document used to record and report various types of incidents occurring within organizations operating in Hong Kong. This standardized form ensures compliance with Hong Kong's regulatory requirements, including the Occupational Safety and Health Ordinance, Personal Data (Privacy) Ordinance, and other relevant legislation. The form is designed to capture comprehensive information about incidents ranging from workplace accidents to security breaches, enabling proper documentation, investigation, and follow-up actions. It serves as an essential tool for risk management, legal compliance, and organizational safety protocols, while also providing a standardized method for reporting incidents to relevant authorities when required.
Suggested Sections

1. Incident Reference Information: Basic identifiers including form number, date/time of report submission, and who is completing the form

2. Incident Overview: Key details including date, time, location, and type of incident

3. Affected Parties: Information about all individuals involved in or affected by the incident, including contact details and role

4. Incident Details: Detailed description of what happened, including sequence of events and immediate actions taken

5. Witness Information: Details of any witnesses to the incident, including contact information

6. Impact Assessment: Description of any injuries, property damage, or other immediate consequences

7. Initial Response: Actions taken immediately following the incident, including emergency responses and notifications made

8. Declaration: Signature section confirming the accuracy of information provided, with date and name of person completing the form

Optional Sections

1. Environmental Impact: For incidents involving environmental hazards or spillages

2. Equipment/Machinery Involved: For incidents involving mechanical or technical failures

3. Security Breach Details: For incidents involving security violations or unauthorized access

4. Data Privacy Impact: For incidents involving personal data or information security breaches

5. Medical Response Details: For incidents requiring medical attention or first aid

6. External Authority Notification: For incidents requiring notification to police, fire services, or other authorities

Suggested Schedules

1. Incident Scene Photographs: Attachment section for relevant photographs or visual evidence

2. Supporting Documents: Attachment section for any relevant documentation such as medical certificates or police reports

3. Incident Location Map/Floor Plan: Diagram showing where the incident occurred

4. Witness Statements: Detailed written accounts from witnesses, to be attached separately

5. Risk Assessment Form: Post-incident risk assessment documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses




















Relevant Industries

Manufacturing

Construction

Financial Services

Healthcare

Retail

Transportation and Logistics

Education

Hospitality

Technology

Professional Services

Real Estate

Industrial

Public Sector

Energy

Telecommunications

Relevant Teams

Health and Safety

Human Resources

Security

Operations

Risk Management

Compliance

Facilities Management

Quality Assurance

Emergency Response

Legal

Administrative Support

Relevant Roles

Health and Safety Manager

Facility Manager

Security Manager

Human Resources Director

Operations Manager

Risk Management Officer

Compliance Officer

Department Supervisor

Site Manager

Emergency Response Coordinator

Quality Assurance Manager

Environmental Health and Safety Officer

Chief Security Officer

Office Manager

Project Manager

Line Supervisor

Department Head

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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