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Minutes Of Annual General Meeting Of Private Limited Company is a mandatory document required under Hong Kong company law that records the proceedings of a company's annual general meeting. It must be prepared in accordance with the Hong Kong Companies Ordinance (Cap. 622) and maintained as part of the company's statutory records. The document serves multiple purposes: it provides legal evidence of decisions made, demonstrates compliance with regulatory requirements, and creates a historical record of the company's governance. These minutes must include details of all resolutions passed, voting results, and key discussions regarding financial statements, director appointments, auditor appointments, and other significant company matters. The document is particularly important for corporate governance, shareholder communications, and regulatory compliance, and may be inspected by various stakeholders including regulators, shareholders, and potential investors.

1. Meeting Details: Date, time, venue, and type of meeting (AGM)

2. Attendance: List of directors, shareholders, company secretary, and other attendees present, including specification of Chairman

3. Quorum: Confirmation that required quorum was present as per Articles of Association

4. Notice and Documentation: Confirmation that proper notice was given and required documents were circulated

5. Previous Minutes: Confirmation of approval of previous AGM minutes

6. Financial Statements: Presentation and adoption of annual financial statements and directors' report

7. Dividend Declaration: Discussion and resolution regarding dividend payments (if any)

8. Director Matters: Re-election/retirement of directors, approval of directors' fees

9. Auditor Appointment: Re-appointment or new appointment of auditors and fixing their remuneration

10. Closure: Time of meeting conclusion and signature block for Chairman