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Personal Appearance Waiver
"I need a Personal Appearance Waiver for our Hong Kong-based fintech company that will allow our international clients to complete KYC procedures remotely using biometric verification, with the waiver to be effective from January 2025."
1. Parties: Identifies all parties to the waiver agreement, including full legal names and contact details
2. Background: Explains the context and circumstances necessitating the personal appearance waiver
3. Definitions: Defines key terms used throughout the document for clarity and legal certainty
4. Scope of Waiver: Clearly outlines what types of personal appearances are being waived and under what circumstances
5. Alternative Authentication Methods: Specifies the accepted alternative methods for verification and authentication
6. Duration and Validity: States the period for which the waiver is valid and any conditions affecting its validity
7. Rights and Obligations: Details the rights and obligations of all parties under the waiver arrangement
8. Security and Verification Measures: Outlines the security protocols and verification procedures to be followed
9. Governing Law and Jurisdiction: Specifies that Hong Kong law governs the agreement and establishes jurisdiction
10. Execution: Contains signature blocks and execution requirements for all parties
1. Revocation Clause: Optional section specifying conditions under which the waiver can be revoked, included when the waiver needs to be reversible
2. Third Party Authorization: Required when a third party will be authorized to act on behalf of the waiving party
3. Emergency Override: Optional section defining circumstances where personal appearance may still be required despite the waiver
4. Technology Requirements: Include when specific technical requirements or platforms will be used for remote verification
5. Indemnification: Optional section addressing liability and indemnification terms, particularly relevant for high-risk situations
1. Schedule 1 - Accepted Forms of Electronic Authentication: Lists and describes all acceptable forms of electronic or alternative authentication methods
2. Schedule 2 - Authorized Representatives: If applicable, lists all authorized representatives who may act on behalf of the waiving party
3. Schedule 3 - Verification Procedures: Detailed step-by-step procedures for identity verification in lieu of personal appearance
4. Appendix A - Technical Requirements: Technical specifications for any electronic systems or platforms to be used
5. Appendix B - Sample Authentication Forms: Templates of forms or documents to be used in the verification process
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Financial Services
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Human Resources Director
Chief Legal Officer
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Regulatory Affairs Manager
Administrative Officer
Contract Manager
Corporate Services Manager
Chief Operating Officer
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