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Resolution Letter For Authorized Signatory

Resolution Letter For Authorized Signatory Template for Hong Kong

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Resolution Letter For Authorized Signatory

"I need a Resolution Letter for Authorized Signatory for our Hong Kong trading company, appointing three new signatories with different authorization levels, where transactions above HKD 1 million require dual signatures, to be effective from March 1, 2025."

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Document background
The Resolution Letter For Authorized Signatory is a fundamental corporate governance document used in Hong Kong to formally appoint individuals who can conduct banking and financial transactions on behalf of a company. This document is typically required when setting up new banking relationships, changing authorized signatories, or updating signing authorities. It must comply with the Hong Kong Companies Ordinance (Cap. 622) and relevant banking regulations. The resolution includes crucial details such as the signatories' personal information, scope of authority, transaction limits, and any special conditions for dual signatures or specific transactions. Banks in Hong Kong rely on this document as primary evidence of a person's authority to operate company accounts and execute financial transactions.
Suggested Sections

1. Company Information: Full legal name of the company, registration number, and registered address

2. Meeting Details: Date, time, and nature of the meeting (e.g., Board of Directors meeting) where the resolution was passed

3. Quorum Confirmation: Confirmation that the meeting was properly constituted with required quorum as per the company's articles

4. Resolution Purpose: Clear statement of the purpose for appointing authorized signatories

5. Authorization Details: Specific powers being granted to the authorized signatories

6. Signatory Information: Names, positions, and identification details of appointed authorized signatories

7. Signing Limits: Financial or transaction limits for each signatory category

8. Certification: Declaration of the resolution's validity signed by the Company Secretary or Director

Optional Sections

1. Revocation of Previous Authorities: Section revoking previous signatory authorizations, used when replacing existing signatories

2. Special Instructions: Specific instructions for dual signatures or special conditions, used when complex signing arrangements are required

3. Digital Banking Access: Authorization for online banking access, used when electronic banking services are required

4. Specific Bank Details: Details of specific bank accounts and branches, used when authorization is bank-specific

Suggested Schedules

1. Schedule A - Authorized Signatories List: Detailed list of authorized signatories with specimen signatures and signing powers

2. Schedule B - Transaction Limits Matrix: Matrix showing transaction limits and approval requirements for different transaction types

3. Schedule C - Identification Documents: Copies of identification documents of authorized signatories

4. Appendix 1 - Board Meeting Minutes Extract: Extract of the board meeting minutes where the resolution was passed

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses




















Relevant Industries

Banking and Financial Services

Corporate Services

Legal Services

Manufacturing

Retail

Technology

Healthcare

Real Estate

Trading and Commerce

Professional Services

Education

Non-Profit Organizations

Construction

Hospitality

Relevant Teams

Legal

Finance

Corporate Secretarial

Treasury

Compliance

Corporate Governance

Risk Management

Operations

Executive Office

Administration

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Finance Director

Company Secretary

Managing Director

Board Director

Financial Controller

Treasury Manager

Legal Counsel

Compliance Officer

Corporate Governance Manager

Account Manager

General Manager

Operations Director

Senior Finance Manager

Industries





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