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Service Termination Notice Template for Hong Kong

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Key Requirements PROMPT example:

Service Termination Notice

"I need a Service Termination Notice for a Hong Kong senior manager being terminated with 3 months' garden leave starting March 1, 2025, including standard confidentiality provisions and company property return requirements."

Document background
The Service Termination Notice is a crucial document used in Hong Kong employment relationships when an employer needs to formally end an employment contract. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, ensuring proper notice periods are given and statutory requirements are met. This document is essential for both protecting the employer's interests and ensuring the employee's rights are respected during the termination process. The notice typically includes specific details about final payments, benefit arrangements, company property return, and any post-employment obligations. It serves as a formal record of the employment termination and helps prevent future disputes by clearly documenting the termination terms and conditions.
Suggested Sections

1. Recipient Details: Full name, position, and address of the employee receiving the notice

2. Date: The date when the notice is issued

3. Subject Line: Clear indication that this is a termination notice

4. Termination Statement: Clear statement of employment termination and the effective date

5. Notice Period: Specification of the notice period and last working day

6. Reason for Termination: Brief, factual statement of the reason for termination (if applicable)

7. Final Payment Details: Overview of final salary, unused leave, and any other statutory payments

8. Company Property Return: List of company property to be returned before departure

9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

10. Signature Block: Authorized signatory details and company stamp

Optional Sections

1. Garden Leave: Include when the employee is not required to work during the notice period

2. Severance Payment: Include when the termination qualifies for severance payment under Hong Kong law

3. Long Service Payment: Include when the employee is eligible for long service payment

4. Non-Compete Reminder: Include when the employee is bound by post-employment restrictions

5. Handover Instructions: Include when specific handover procedures are required

6. Reference Provision: Include when the company agrees to provide a reference

7. Medical Benefits Extension: Include if there is any extension of medical benefits post-termination

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of all final payments including salary, leave, and statutory payments

2. Company Property Checklist: Itemized list of company property to be returned

3. Handover Document List: List of documents and tasks to be handed over

4. Benefits Summary: Summary of benefits termination dates and any conversion options

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses

















Relevant Industries

Banking and Financial Services

Technology

Manufacturing

Retail

Professional Services

Healthcare

Education

Construction

Hospitality

Logistics and Transportation

Real Estate

Media and Entertainment

Telecommunications

Energy and Utilities

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

People Operations

Employee Relations

Executive Management

Administration

Corporate Secretarial

Risk Management

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Company Secretary

HR Business Partner

Employee Relations Manager

HR Operations Manager

Compliance Officer

Department Head

Line Manager

Managing Director

Chief Executive Officer

Chief Human Resources Officer

HR Administrator

People Operations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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