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Third Party Management Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Third Party Management Agreement

"I need a Third Party Management Agreement for outsourcing our office building's facilities management services in Hong Kong to ABC Facilities Ltd, starting March 2025, with strict sustainability requirements and quarterly performance reviews."

Document background
The Third Party Management Agreement is essential for businesses operating in Hong Kong that wish to outsource management of specific operations or functions to external service providers. This document type is commonly used when companies need specialized expertise, want to focus on core activities, or seek operational efficiencies. It addresses key aspects required under Hong Kong law, including service scope, performance metrics, compliance with local regulations, data protection, and risk management. The agreement is particularly relevant in Hong Kong's dynamic business environment, where companies often engage external expertise to maintain competitiveness and manage complex operations. It includes provisions for governance, reporting structures, and operational controls while ensuring compliance with Hong Kong's regulatory framework.
Suggested Sections

1. Parties: Identification of the principal company and the third-party manager, including registration details

2. Background: Context of the agreement, business rationale, and relationship overview

3. Definitions and Interpretation: Key terms used throughout the agreement and interpretation rules

4. Appointment and Scope: Formal appointment of the manager and detailed scope of services

5. Term and Renewal: Duration of the agreement and renewal provisions

6. Manager's Obligations: Detailed responsibilities, service standards, and performance requirements

7. Principal's Obligations: Support, access, and resources to be provided by the principal

8. Fees and Payment: Fee structure, payment terms, expenses, and invoicing procedures

9. Performance Monitoring: KPIs, reporting requirements, and review mechanisms

10. Compliance and Regulations: Regulatory compliance requirements and relevant standards

11. Data Protection and Confidentiality: Data handling obligations and confidentiality requirements

12. Intellectual Property: Ownership and usage rights of IP created or used during service provision

13. Liability and Indemnities: Risk allocation, limitation of liability, and indemnification provisions

14. Termination: Termination rights, grounds, and procedures

15. Post-Termination Obligations: Transition arrangements and ongoing obligations after termination

16. General Provisions: Standard boilerplate clauses including notices, amendments, and governing law

Optional Sections

1. Staff and Employment: Required when the manager will be handling staff or employment matters

2. Insurance: Detailed insurance requirements when specific coverage needs to be mandated

3. Force Majeure: Specific force majeure provisions when needed for high-risk or critical services

4. Anti-Corruption Compliance: Detailed anti-corruption provisions for high-risk industries or government-related services

5. Environmental Compliance: Required when services involve environmental impacts or risks

6. Change Control: Formal change management procedures for complex or long-term arrangements

7. Business Continuity: Required for critical services or regulated industries

8. Audit Rights: Detailed audit provisions for regulated industries or critical services

Suggested Schedules

1. Schedule 1 - Services Description: Detailed description of management services and deliverables

2. Schedule 2 - Service Levels and KPIs: Specific performance metrics and service level requirements

3. Schedule 3 - Fee Schedule: Detailed fee structure, calculations, and payment terms

4. Schedule 4 - Governance and Reporting: Management structure, meeting requirements, and reporting templates

5. Schedule 5 - Key Personnel: Details of key staff and their roles

6. Schedule 6 - Compliance Requirements: Specific regulatory and compliance obligations

7. Appendix A - Form of Reports: Templates for required operational and performance reports

8. Appendix B - Emergency Contact Protocol: Emergency procedures and contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions











































Clauses







































Relevant Industries

Financial Services

Real Estate

Manufacturing

Retail

Technology

Healthcare

Logistics

Hospitality

Professional Services

Education

Telecommunications

Relevant Teams

Legal

Operations

Procurement

Compliance

Risk Management

Finance

Commercial

Business Development

Facilities Management

Project Management

Relevant Roles

Chief Operating Officer

Head of Operations

Legal Counsel

Procurement Manager

Compliance Officer

Risk Manager

Operations Director

Contract Manager

Business Development Manager

Project Manager

Facility Manager

Commercial Director

General Counsel

Chief Financial Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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