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The Disciplinary Action Letter is a crucial document in Irish employment practice that serves as a formal written record of employee misconduct or performance issues and the employer's response. It is typically used when verbal warnings have been ineffective or when the severity of an incident requires immediate formal documentation. The letter must comply with Irish employment law, particularly the Unfair Dismissals Acts 1977-2015 and the Code of Practice on Grievance and Disciplinary Procedures. It should clearly state the nature of the offense, reference any previous warnings, specify required improvements, and outline potential consequences of continued issues. This document is essential for maintaining proper employment records and may be critical in defending against unfair dismissal claims or other employment disputes before the Workplace Relations Commission.

1. Letterhead and Date: Company letterhead, current date, and formal business letter formatting

2. Employee Information: Full name, employee ID, position, department, and work location of the employee

3. Subject Line: Clear indication that this is a disciplinary action letter (e.g., 'Written Warning' or 'Final Written Warning')

4. Specific Issue Description: Detailed description of the misconduct or performance issue, including dates and specific instances

5. Previous Discussions/Warnings: Reference to any verbal warnings or previous discussions about the issue

6. Impact Statement: Explanation of how the behavior affects the workplace, team, or company

7. Required Improvements: Clear outline of the expected behavior changes or performance improvements

8. Consequences: Specific consequences if the behavior continues, including potential termination if applicable

9. Timeline for Improvement: Specific timeframe for making the required changes

10. Support Resources: Available resources or assistance to help the employee improve

11. Signature Block: Spaces for signatures of manager, HR representative, and employee acknowledgment