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Employee Housing Agreement Template for Ireland

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Key Requirements PROMPT example:

Employee Housing Agreement

"I need an Employee Housing Agreement for a tech company providing furnished apartments to international employees in Dublin, with specific provisions for shared facilities and cleaning services, starting from March 2025."

Document background
The Employee Housing Agreement is essential for organizations in Ireland that provide residential accommodation as part of their employment package. This document is particularly relevant when employers need to house staff on-site or nearby for operational efficiency, or when housing benefits form part of the employment compensation. The agreement ensures compliance with both Irish residential tenancy laws and employment regulations, while clearly defining the unique relationship where the employer acts as both employer and landlord. It addresses critical aspects such as rent determination, maintenance responsibilities, and the correlation between employment status and housing rights. The document becomes especially important in sectors where employee accommodation is common, such as hospitality, agriculture, or educational institutions, and helps prevent potential disputes by clearly outlining all parties' rights and obligations.
Suggested Sections

1. Parties: Identifies the employer/landlord and employee/tenant, including their registered addresses

2. Background: Explains the context of the agreement, including the employment relationship and housing provision

3. Definitions: Defines key terms used throughout the agreement, including Property, Term, Rent, Employment Agreement, etc.

4. Grant of Tenancy: Formal statement of the housing arrangement and its connection to employment

5. Term and Termination: Duration of the housing agreement and its relationship to employment status

6. Rent and Payment: Details of rent (if any), payment methods, and any salary deduction arrangements

7. Employer/Landlord Obligations: Responsibilities including maintenance, repairs, and compliance with housing standards

8. Employee/Tenant Obligations: Responsibilities including proper use of property, reporting damages, and conduct requirements

9. Property Access: Conditions under which the employer may access the property

10. Insurance and Liability: Insurance requirements and allocation of liability between parties

11. Relationship to Employment: Clear statement of how housing agreement relates to employment contract

12. Notices: Process for serving formal notices between parties

13. Governing Law: Confirmation that Irish law governs the agreement

Optional Sections

1. Utilities and Services: Used when utilities are not included in rent or handled separately

2. Shared Facilities: Required when the accommodation includes shared spaces with other employees

3. Property Management: Needed when a third-party management company is involved

4. Tax Implications: Include when benefit-in-kind arrangements need detailed explanation

5. Occupancy Restrictions: Used when there are specific limitations on family members or other occupants

6. Relocation Provisions: Include when the employer may need to relocate the employee to different accommodation

7. Security Deposit: Required when a deposit is taken and held

8. Furnishings: Include when the property is provided furnished

Suggested Schedules

1. Property Description: Detailed description of the property including address and included areas

2. Inventory: List of furnishings and equipment provided with the property

3. Condition Report: Detailed report of property condition at commencement of tenancy

4. House Rules: Specific rules and regulations for the property and/or building

5. Utility Arrangements: Details of utility providers and payment arrangements

6. Maintenance Procedures: Procedures for reporting and handling maintenance issues

7. Key Receipt: Record of keys and access devices provided to the employee

8. Rent Calculation: Breakdown of rent calculation and any salary deduction arrangements

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant Industries

Hospitality

Agriculture

Education

Healthcare

Construction

Mining

Oil and Gas

Technology

Financial Services

Religious Organizations

Diplomatic Services

Property Management

Relevant Teams

Human Resources

Legal

Facilities Management

Property Management

Operations

Compliance

Finance

Real Estate

Employee Relations

Administration

Relevant Roles

HR Director

Legal Counsel

Facilities Manager

Property Manager

Employee Relations Manager

Compensation and Benefits Manager

Housing Coordinator

Residential Life Manager

Operations Director

Compliance Officer

Real Estate Manager

Staff Accommodation Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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