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End Of Contract Letter To Employee Template for Ireland

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Key Requirements PROMPT example:

End Of Contract Letter To Employee

"I need an End of Contract Letter to Employee for our Dublin-based software developer whose fixed-term contract expires on March 15, 2025, including standard final payment terms and company laptop return requirements."

Document background
The End of Contract Letter to Employee is a critical document used in Irish employment contexts to formally document the conclusion of an employment relationship at its natural end date. This document is typically used when fixed-term contracts expire, project-based employment concludes, or temporary positions come to their planned end. The letter serves multiple purposes: it confirms the termination date, outlines final payment arrangements, addresses outstanding leave, details the return of company property, and ensures compliance with Irish employment legislation. It's essential for maintaining clear records and protecting both employer and employee interests. The document must align with various Irish employment laws, including the Protection of Employees (Fixed-Term Work) Act 2003 and the Terms of Employment (Information) Acts 1994-2014, while maintaining a professional and respectful tone.
Suggested Sections

1. Letter Header and Date: Company letterhead, current date, and formal addressing of the employee with their full name and address

2. Contract Identification: Clear reference to the specific employment contract and position held

3. Confirmation of End Date: Explicit statement of the contract end date and reference to any prior communications about this

4. Final Payment Details: Overview of final salary, outstanding payments, and method of payment

5. Return of Company Property: List of company items to be returned before the last day

6. Outstanding Leave: Statement regarding any accrued but unused leave and how it will be handled

7. Reference Offer: Information about the company's willingness to provide references

8. Closing Statement: Expression of appreciation and good wishes for the future

9. Signature Block: Space for employer signature, name, and position

Optional Sections

1. Restrictive Covenants Reminder: Include when the original contract contained post-employment restrictions that need to be reinforced

2. Handover Requirements: Include when there are specific projects or responsibilities that need to be transferred

3. Benefits Continuation: Include when there are benefits that extend beyond the employment end date or require specific actions

4. Exit Interview: Include when the company wishes to schedule an exit interview

5. Tax Documentation: Include when specific tax-related documents need to be mentioned or provided

6. Confidentiality Obligations: Include when there's a need to remind about ongoing confidentiality obligations

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and any other entitlements

2. Company Property Checklist: Itemized list of company property to be returned

3. Benefits Summary: Summary of any benefits and their termination dates or continuation terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses















Relevant Industries

Technology

Financial Services

Healthcare

Education

Retail

Manufacturing

Professional Services

Construction

Hospitality

Non-Profit

Public Sector

Media and Entertainment

Telecommunications

Transportation and Logistics

Relevant Teams

Human Resources

Legal

Operations

Senior Management

Administration

Compliance

Employee Relations

Relevant Roles

HR Manager

HR Director

Human Resources Business Partner

Employment Relations Manager

Legal Counsel

Company Secretary

Operations Manager

Department Manager

Project Manager

Line Manager

Managing Director

CEO

HR Administrator

Personnel Officer

Office Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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