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Payment Collection Letter

Payment Collection Letter Template for Ireland

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Key Requirements PROMPT example:

Payment Collection Letter

"I need a Payment Collection Letter for three overdue commercial invoices totaling €25,000, with statutory late payment interest calculated up to January 15, 2025, to be sent to a manufacturing company in Dublin that has ignored previous payment requests."

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Document background
A Payment Collection Letter is a crucial business document used in the Irish jurisdiction when seeking to recover overdue payments from debtors. It represents a formal attempt to collect payment before pursuing more aggressive legal remedies, and must comply with various Irish and EU regulations, including the European Communities (Late Payment in Commercial Transactions) Regulations 2012 and the Consumer Protection Act 2007. The document typically includes detailed information about the debt, payment history, current amount due (including any applicable interest under Irish law), and clear payment instructions. It serves both commercial and consumer debt collection purposes, while adhering to Irish legal requirements regarding fair debt collection practices and data protection standards.
Suggested Sections

1. Sender Details: Full legal name, address, and contact information of the creditor or collection agency

2. Date: Current date of the letter

3. Recipient Details: Full name and address of the debtor

4. Reference Numbers: Account number, invoice numbers, or other relevant reference numbers

5. Debt Details: Clear statement of the amount owed, original due date, and basis of the debt

6. Payment History: Summary of previous payment attempts or communications

7. Payment Request: Clear statement of the amount now due and deadline for payment

8. Payment Instructions: Detailed information on how to make the payment, including bank details or other payment methods

9. Consequences of Non-Payment: Professional explanation of next steps if payment is not received by the deadline

Optional Sections

1. Interest Calculation: Include when charging statutory interest on commercial debts under Late Payment regulations

2. Payment Plan Options: Include when willing to offer installment payments or settlement options

3. Previous Communications Reference: Include when this is not the first collection attempt

4. Legal Authority: Include when writing on behalf of another entity or as a collection agency

5. Supporting Documentation Notice: Include when attaching copies of invoices, contracts, or other relevant documents

Suggested Schedules

1. Schedule A - Payment History: Detailed breakdown of invoice dates, amounts, and any partial payments made

2. Schedule B - Interest Calculations: Detailed calculation of interest charges if applicable

3. Appendix 1 - Copy of Original Invoice(s): Copies of relevant original invoices or contracts

4. Appendix 2 - Previous Correspondence: Copies of previous payment requests or relevant correspondence

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses



















Relevant Industries

Financial Services

Retail

Professional Services

Manufacturing

Construction

Healthcare

Technology

Education

Utilities

Telecommunications

Real Estate

Transportation and Logistics

Wholesale Distribution

Legal Services

Accounting Services

Relevant Teams

Finance

Accounts Receivable

Credit Control

Collections

Legal

Treasury

Revenue Management

Billing

Credit Risk

Customer Relations

Relevant Roles

Credit Controller

Accounts Receivable Manager

Financial Controller

Collections Manager

Finance Director

Accounts Manager

Credit Risk Manager

Business Owner

Financial Administrator

Treasury Manager

Debt Recovery Specialist

Credit Analysis Manager

Finance Officer

Billing Coordinator

Revenue Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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