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Single Supplier Framework Agreement

Single Supplier Framework Agreement Template for Ireland

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Key Requirements PROMPT example:

Single Supplier Framework Agreement

"Need a Single Supplier Framework Agreement under Irish law for IT managed services, with enhanced cybersecurity provisions and data protection clauses, to commence March 2025 with a potential value of €5 million over 3 years."

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Document background
The Single Supplier Framework Agreement is a strategic procurement instrument used in Ireland when an organization needs to establish a long-term contractual relationship with a single supplier for recurring requirements. It is particularly suitable when there is a clear business case for single-supplier procurement, such as specialized goods or services, established market leaders, or technical compatibility requirements. The agreement must comply with Irish procurement law and EU Directive 2014/24/EU, incorporating provisions for call-off contracts, performance monitoring, and value for money assessments. It typically includes detailed specifications, pricing mechanisms, service levels, and governance arrangements, providing a robust foundation for subsequent call-off contracts while ensuring compliance with public procurement principles of transparency and fairness.
Suggested Sections

1. Parties: Identification of the contracting authority and the framework supplier

2. Background: Context of the framework agreement, procurement process reference, and purpose

3. Definitions and Interpretation: Defined terms, rules of interpretation, and hierarchy of documents

4. Framework Agreement Structure: Establishment of framework, duration, and relationship with call-off contracts

5. Scope of Framework: Description of goods/services covered, exclusivity provisions, and any geographical limitations

6. Call-off Procedure: Process for awarding call-off contracts under the framework

7. Framework Manager and Contract Management: Appointment of key personnel and contract management procedures

8. Supplier Obligations: Key performance requirements, quality standards, and general obligations

9. Prices and Payment: Framework pricing, payment terms, and price adjustment mechanisms

10. Warranties and Representations: Standard and specific warranties from both parties

11. Insurance and Liability: Insurance requirements and liability limitations

12. Intellectual Property Rights: Ownership and licensing of IP rights

13. Confidentiality and Data Protection: Confidentiality obligations and GDPR compliance

14. Force Majeure: Force majeure events and consequences

15. Termination: Termination rights and procedures

16. Consequences of Termination: Post-termination obligations and procedures

17. Dispute Resolution: Dispute resolution procedures and governing law

18. General Provisions: Standard boilerplate clauses including notices, assignment, and entire agreement

Optional Sections

1. Performance Security: Required when framework involves high-value goods/services or significant risk

2. Parent Company Guarantee: Include when supplier's financial standing requires additional security

3. Social Value Commitments: Required for public sector frameworks with social value requirements

4. Special Regulatory Compliance: Include when framework covers regulated sectors (e.g., healthcare, financial services)

5. Environmental Requirements: Include for frameworks with specific environmental or sustainability requirements

6. Supply Chain Requirements: Required when supplier will rely significantly on subcontractors

7. Technology and Systems: Include when framework involves significant IT systems or technology

8. Business Continuity: Required for critical services or high-risk supplies

Suggested Schedules

1. Schedule 1 - Specification: Detailed description of goods/services covered by the framework

2. Schedule 2 - Framework Prices: Detailed pricing structure, including any volume discounts or price adjustment mechanisms

3. Schedule 3 - Call-off Terms and Conditions: Standard terms and conditions for call-off contracts

4. Schedule 4 - Call-off Forms and Ordering Procedure: Template forms and detailed procedures for placing call-off orders

5. Schedule 5 - Service Levels and KPIs: Performance standards and measurement criteria

6. Schedule 6 - Processing of Personal Data: Details of any personal data processing under GDPR

7. Schedule 7 - Tender Response: Supplier's original tender submission incorporated into agreement

8. Schedule 8 - Framework Management: Detailed contract management procedures and governance arrangements

9. Schedule 9 - Exit Management: Detailed procedures for framework termination or expiry

10. Schedule 10 - Required Insurance: Detailed insurance requirements and minimum coverage levels

11. Appendix 1 - Form of Call-off Contract: Template call-off contract document

12. Appendix 2 - Change Control Form: Template for recording agreed changes to the framework

13. Appendix 3 - Performance Security Forms: Template forms for any required performance security

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions





















































Clauses









































Relevant Industries

Public Sector

Healthcare

Education

Construction

Information Technology

Professional Services

Facilities Management

Transportation

Energy

Telecommunications

Defense

Local Government

Environmental Services

Relevant Teams

Procurement

Legal

Commercial

Finance

Operations

Risk and Compliance

Supply Chain

Contract Management

Project Management

Business Development

Strategic Sourcing

Relevant Roles

Procurement Director

Commercial Manager

Contract Manager

Legal Counsel

Category Manager

Supply Chain Manager

Chief Procurement Officer

Procurement Officer

Framework Manager

Business Unit Director

Finance Director

Risk Manager

Compliance Officer

Operations Director

Project Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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