The SSP Form For Employee is designed to modernize and streamline the employment documentation process in Ireland through digital means. This document type emerged from the growing need for efficient, paperless HR processes while maintaining compliance with Irish employment law. It serves as a comprehensive digital employment form that can be accessed and managed through company self-service portals, incorporating all mandatory elements required by Irish legislation, including the Terms of Employment (Information) Acts 1994-2014. The form is particularly valuable for organizations looking to digitize their HR processes while ensuring legal compliance and maintaining clear records of employment terms and conditions. It can be easily updated to reflect changes in employment terms and provides both employers and employees with secure access to important employment information.
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1. Parties: Identification of the employer and employee with full legal names and addresses
2. Background: Brief context of the employment relationship and purpose of the document
3. Definitions: Key terms used throughout the document
4. Position and Duties: Job title, role description, and main responsibilities
5. Commencement and Duration: Start date, probationary period, and term of employment
6. Place of Work: Primary workplace location and any mobility requirements
7. Hours of Work: Standard working hours, breaks, and overtime provisions
8. Remuneration: Salary, payment intervals, and method of payment
9. Benefits: Standard benefits package including healthcare, pension, etc.
10. Annual Leave and Public Holidays: Holiday entitlement and public holiday arrangements
11. Sick Leave: Sick pay entitlement and reporting procedures
12. Confidentiality: Obligations regarding company information and trade secrets
13. Data Protection: GDPR compliance and handling of personal data
14. Termination: Notice periods and termination procedures
15. Governing Law: Confirmation of Irish law as governing law
1. Remote Working: Include when employee has permission to work remotely, detailing arrangements and requirements
2. Commission Structure: Include for sales roles or positions with performance-based pay
3. International Travel: Include when role requires regular international travel
4. Intellectual Property: Include for technical, creative, or research-based roles
5. Post-termination Restrictions: Include for senior positions or roles with access to sensitive information
6. Company Car: Include when a company car is provided
7. Share Options: Include when employee is eligible for share options or equity participation
8. Performance Bonus: Include when role includes performance-based bonuses
1. Schedule 1 - Job Description: Detailed description of role, responsibilities, and reporting lines
2. Schedule 2 - Benefits Package: Detailed breakdown of all benefits and eligibility criteria
3. Schedule 3 - Company Policies: List of applicable company policies and procedures
4. Schedule 4 - IT and Communications Policy: Rules regarding use of company IT systems and communication tools
5. Appendix A - Grievance Procedure: Step-by-step process for raising and handling grievances
6. Appendix B - Disciplinary Procedure: Details of the company's disciplinary process and procedures
7. Appendix C - Health and Safety Policy: Key health and safety requirements and procedures
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