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Facility Management Services Agreement Template for India

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Key Requirements PROMPT example:

Facility Management Services Agreement

"I need a Facility Management Services Agreement for our tech campus in Bangalore, covering maintenance, security, and housekeeping services, with a planned start date of March 2025 and incorporating specific requirements for 24/7 IT facility operations."

Document background
The Facility Management Services Agreement is essential for businesses operating in India that require professional management of their premises and facilities. This document is typically used when engaging specialized facility management companies to handle various aspects of property operations, maintenance, and support services. The agreement must comply with Indian contract law and various sector-specific regulations, including labor laws, safety standards, and environmental requirements. It should address unique aspects of Indian business operations, such as GST compliance, state-specific regulations, and local operational requirements. The document is crucial for establishing clear service expectations, performance metrics, and risk allocation between parties while ensuring compliance with local regulations.
Suggested Sections

1. Parties: Identification of the service provider and client, including registered addresses and company details

2. Background: Context of the agreement, facility details, and purpose of engagement

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Overview of facility management services to be provided

5. Term and Renewal: Duration of the agreement and renewal terms

6. Service Provider Obligations: Key responsibilities and commitments of the facility management company

7. Client Obligations: Responsibilities and commitments of the client

8. Fees and Payment Terms: Pricing structure, payment schedule, and billing procedures

9. Performance Standards: Service level agreements and quality metrics

10. Staff and Personnel: Requirements for staff deployment, training, and compliance with labor laws

11. Compliance and Licenses: Regulatory compliance requirements and necessary permits

12. Insurance and Indemnity: Insurance requirements and indemnification provisions

13. Termination: Grounds and procedures for contract termination

14. Force Majeure: Provisions for unforeseen circumstances and acts of God

15. Dispute Resolution: Procedures for resolving disputes and jurisdiction

16. Confidentiality: Protection of confidential information and data

17. Notices: Communication protocols and contact details

18. General Provisions: Standard boilerplate clauses including governing law, amendments, etc.

Optional Sections

1. Environmental Management: Required when services include waste management or environmental compliance

2. Security Services: Include when security services are part of the scope

3. Emergency Response: Required for high-risk facilities or 24/7 operations

4. Asset Management: Include when provider is responsible for managing client's assets

5. Energy Management: Required when services include energy efficiency management

6. Technology and Systems: Include when provider uses proprietary systems or software

7. Transition Services: Required when taking over from previous service provider

8. Change Management: Include for complex facilities with frequent operational changes

Suggested Schedules

1. Schedule A - Service Specifications: Detailed breakdown of all services to be provided

2. Schedule B - Pricing and Commercial Terms: Detailed fee structure, rates, and commercial terms

3. Schedule C - Key Performance Indicators: Specific metrics and measurement criteria for service evaluation

4. Schedule D - Facility Details: Detailed information about the facilities covered under the agreement

5. Schedule E - Equipment and Assets: List of equipment and assets covered under the service scope

6. Schedule F - Staff Requirements: Detailed staffing plan, qualifications, and deployment schedule

7. Schedule G - Operating Procedures: Standard operating procedures for various services

8. Schedule H - Reporting Formats: Templates and formats for regular reporting

9. Appendix 1 - Insurance Requirements: Detailed insurance coverage requirements

10. Appendix 2 - Statutory Compliance Checklist: List of applicable laws and compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










































Clauses










































Relevant Industries

Real Estate

Commercial Property

Healthcare

Education

Retail

Hospitality

Manufacturing

Information Technology

Banking and Financial Services

Industrial

Logistics and Warehousing

Government and Public Sector

Relevant Teams

Legal

Operations

Facilities Management

Procurement

Administration

Risk and Compliance

Real Estate

Finance

Human Resources

Health and Safety

Relevant Roles

Facility Manager

Operations Director

Property Manager

General Counsel

Chief Operations Officer

Procurement Manager

Contract Manager

Legal Counsel

Risk Manager

Compliance Officer

Real Estate Manager

Building Manager

Administrative Manager

Health and Safety Manager

Maintenance Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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