Itemized Security Deposit Deduction Form

Itemized Security Deposit Deduction Form Template for India

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Key Requirements PROMPT example:

"I need an Itemized Security Deposit Deduction Form for a residential apartment in Mumbai, where I need to deduct ₹25,000 for repairs and cleaning from a tenant moving out in March 2025; please include sections for photographic evidence and contractor quotes."

Document background

The Itemized Security Deposit Deduction Form is a crucial document in India's rental property ecosystem, where security deposit amounts can be substantial (up to 10 months' rent in some states like Karnataka). This document is required when a landlord or property manager needs to make deductions from a tenant's security deposit at the lease termination. It must be provided within the statutory timeframe specified by state laws (typically 15-30 days after tenant vacancy) and should include detailed explanations of each deduction, supported by evidence such as photographs, invoices, and condition reports. The form helps ensure compliance with state-specific rent control acts and consumer protection laws while providing transparency in the deposit refund process. It serves as a critical record in case of disputes and demonstrates professional property management practices.

Suggested Sections

1. Property and Parties Information: Details of the rental property address, landlord/property manager's information, and tenant's information

2. Original Deposit Information: Amount and date of the original security deposit paid, including any interest accrued if applicable

3. Move-out Inspection Details: Date of move-out inspection and names of parties present during inspection

4. Itemized Deductions: Detailed list of each deduction with specific amounts and reasons, including cleaning charges, repairs, replacements, and unpaid rent if any

5. Photographic Evidence Reference: Reference numbers or links to photographs documenting the damages (corresponding to attached schedule)

6. Final Calculation: Calculation showing original deposit amount, total deductions, and final refund amount

7. Payment Details: Information about how and when the remaining deposit will be returned

8. Certification: Statement certifying that all deductions are legitimate and reasonable, with landlord's signature

Optional Sections

1. Disputed Items Section: Section to be included when tenant has previously disputed certain charges, documenting the nature of disputes and resolution attempts

2. Previous Partial Deductions: To be included if any deductions were made during the tenancy period

3. Contractor Quotes: Section referencing attached contractor quotes when repairs exceed a certain amount

4. Wear and Tear Acknowledgment: Special section acknowledging items not charged due to normal wear and tear

5. Time Extension Notice: To be included if landlord requires additional time beyond statutory period to assess damages

Suggested Schedules

1. Schedule A - Photographic Evidence: Dated photographs of all damages being charged for, with clear descriptions

2. Schedule B - Original Move-in Condition Report: Copy or reference to the original property condition report from move-in

3. Schedule C - Repair Invoices: Copies of invoices, estimates, or receipts for repairs or replacements

4. Schedule D - Cleaning Receipts: Receipts for professional cleaning services if applicable

5. Schedule E - Rent Payment History: If deductions include unpaid rent, a detailed rent payment history

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Student Housing

Corporate Housing

Hospitality

Retail Space Rental

Relevant Teams

Property Management

Facilities

Legal

Operations

Tenant Relations

Maintenance

Administrative

Asset Management

Compliance

Documentation

Relevant Roles

Property Manager

Real Estate Manager

Leasing Agent

Building Superintendent

Facilities Manager

Property Administrator

Real Estate Coordinator

Tenant Relations Manager

Asset Manager

Property Operations Manager

Maintenance Supervisor

Legal Compliance Officer

Housing Administrator

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