The Assignment Letter Contract is a crucial employment document used in Malaysia when formalizing employment relationships. It is typically issued when hiring new employees, promoting existing staff, or implementing significant changes to employment terms. This document must comply with Malaysian employment law, particularly the Employment Act 1955, and includes essential information such as job role, compensation, benefits, working hours, leave entitlements, and other employment terms. The Assignment Letter Contract serves as a legal record of the employment relationship and helps ensure clarity and mutual understanding between parties while maintaining compliance with local regulatory requirements.
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1. Letterhead and Date: Company letterhead with full registered address and date of the letter
2. Recipient Details: Employee's full name and address
3. Salutation: Formal greeting to the employee
4. Job Offer and Position: Clear statement of the job offer and position title
5. Employment Start Date: Confirmed commencement date of employment
6. Reporting Structure: Direct supervisor or reporting relationship
7. Compensation Package: Base salary, allowances, and other monetary benefits
8. Working Hours: Standard working hours and days as per Malaysian law
9. Leave Entitlements: Annual, medical, and other statutory leave provisions
10. Probation Period: Duration and terms of the probationary period
11. Notice Period: Required notice period for termination by either party
12. Acceptance and Signature: Space for employee acknowledgment and acceptance
1. Overseas Assignment Terms: Required when the role involves international assignment or travel
2. Non-Compete Clause: Used for senior positions or roles with access to sensitive information
3. Confidentiality Provisions: Detailed when role involves access to sensitive information
4. Commission Structure: Required for sales positions or roles with variable compensation
5. Flexible Working Arrangements: Included when offering remote or hybrid working options
6. Share Options/Equity: For positions eligible for company share schemes
7. Relocation Package: When offering relocation assistance to the employee
1. Job Description: Detailed outline of role responsibilities and requirements
2. Benefits Summary: Comprehensive list of all employee benefits and entitlements
3. Company Policies: Key company policies that form part of employment terms
4. Bonus Scheme Details: If applicable, detailed explanation of bonus calculation and terms
5. Medical Benefits Schedule: Details of medical coverage and insurance benefits
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