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Disciplinary Notice Form Template for Malaysia

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Key Requirements PROMPT example:

Disciplinary Notice Form

"I need a Disciplinary Notice Form for a manufacturing employee who was caught tampering with safety equipment on January 15, 2025, which is their second serious offense; the document should include suspension terms and possibility of termination."

Document background
The Disciplinary Notice Form is a essential document in Malaysian employment practice, used when formal disciplinary action needs to be taken against an employee for misconduct or performance issues. It must comply with the Employment Act 1955 and related Malaysian employment regulations, ensuring due process and fair treatment. The document is typically issued after an incident investigation or performance review, documenting specific violations, supporting evidence, and proposed corrective actions. It serves multiple purposes: officially notifying the employee of the issue, creating a formal record of the disciplinary process, protecting both employer and employee rights, and establishing a basis for potential future actions. The form should be used whenever there is a need to formally document workplace violations, from minor infractions to serious misconduct that might lead to termination.
Suggested Sections

1. Employee Information: Essential details including employee name, ID, position, department, and length of service

2. Date and Reference: Date of notice issuance and reference number for tracking purposes

3. Nature of Violation: Clear description of the misconduct or violation of company policies/rules

4. Details of Incident: Specific information including date, time, location, and circumstances of the violation

5. Company Policies Referenced: Citation of specific company policies, rules, or regulations that were violated

6. Previous Warnings: Record of any previous related warnings or disciplinary actions

7. Proposed Disciplinary Action: Clear statement of the disciplinary action to be taken

8. Right to Response: Information about the employee's right to respond and the timeframe

9. Acknowledgment: Space for signatures of issuing authority and employee receipt acknowledgment

Optional Sections

1. Request for Domestic Inquiry: Include when the violation may lead to termination and requires a formal inquiry

2. Suspension Notice: Include when employee is suspended pending investigation

3. Performance Improvement Plan: Include for cases where corrective action rather than punishment is deemed appropriate

4. Union Representative Notification: Include when employee is a union member and union involvement is required

5. Appeal Process: Include for serious disciplinary actions where formal appeal channels are available

Suggested Schedules

1. Evidence Documents: Copies of relevant evidence supporting the disciplinary action (photos, reports, etc.)

2. Previous Warning Letters: Copies of any previous warning letters referenced in the notice

3. Relevant Company Policies: Excerpts of specific company policies that were violated

4. Witness Statements: Written statements from witnesses, if applicable

5. Investigation Report: Summary of investigation findings, if an investigation was conducted

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Manufacturing

Financial Services

Technology

Retail

Healthcare

Education

Construction

Hospitality

Logistics

Professional Services

Public Sector

Telecommunications

Energy

Agriculture

Mining

Relevant Teams

Human Resources

Legal

Compliance

Operations

Management

Employee Relations

Administration

Corporate Services

Industrial Relations

Relevant Roles

HR Manager

HR Director

HR Officer

Department Manager

Line Manager

Supervisor

Team Leader

General Manager

Operations Manager

Chief Human Resources Officer

Employee Relations Manager

Compliance Officer

Legal Counsel

Department Head

Executive Director

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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