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Information Sharing Agreement

Information Sharing Agreement Template for Malaysia

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Key Requirements PROMPT example:

Information Sharing Agreement

"I need an Information Sharing Agreement for sharing patient data between my hospital and a medical research institute in Malaysia, ensuring PDPA compliance and including specific provisions for handling sensitive medical information, scheduled to begin March 2025."

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Document background
Information Sharing Agreements are essential legal instruments in Malaysia's data-driven business environment, particularly given the stringent requirements of the Personal Data Protection Act 2010 and related regulations. These agreements are crucial when organizations need to share sensitive, confidential, or personal information while maintaining legal compliance and data security. The document addresses key aspects such as data protection principles, security measures, authorized usage, and breach notification procedures. It is particularly relevant in scenarios involving regular data exchange, collaborative projects, outsourcing arrangements, or regulatory reporting requirements. The agreement must align with Malaysian legal requirements while providing practical protocols for secure information sharing.
Suggested Sections

1. Parties: Identification of all parties to the agreement, including their legal status and registered addresses

2. Background: Context of the agreement, relationship between parties, and general purpose of information sharing

3. Definitions: Detailed definitions of key terms, including types of information, security classifications, and technical terminology

4. Purpose and Scope: Specific objectives of information sharing and boundaries of permitted use

5. Data Protection Principles: Compliance with PDPA 2010 principles and data protection obligations

6. Information Security Requirements: Security measures, protocols, and standards for protecting shared information

7. Confidentiality Obligations: Confidentiality requirements and restrictions on information disclosure

8. Authorized Users: Specification of who can access the shared information and under what conditions

9. Data Handling Procedures: Protocols for data transfer, storage, processing, and disposal

10. Breach Notification: Procedures for reporting and handling data breaches or security incidents

11. Term and Termination: Duration of agreement and conditions for termination

12. Return or Destruction of Information: Procedures for handling shared information upon termination

13. Governing Law and Jurisdiction: Specification of Malaysian law and jurisdiction

Optional Sections

1. International Transfer: Include when information will be transferred outside Malaysia, addressing PDPA requirements for cross-border transfers

2. Intellectual Property Rights: Include when shared information includes copyrighted materials or proprietary information

3. Government Authority Requirements: Include when parties are subject to specific government regulations or Official Secrets Act

4. Audit Rights: Include when regular compliance audits are required

5. Insurance Requirements: Include when specific insurance coverage is needed for data protection

6. Cost Allocation: Include when there are significant costs associated with information sharing infrastructure

7. Business Continuity: Include when continuous access to information is critical for operations

Suggested Schedules

1. Schedule 1 - Types of Information: Detailed categorization of information to be shared and their security classifications

2. Schedule 2 - Security Protocols: Technical specifications for security measures and encryption requirements

3. Schedule 3 - Authorized Personnel: List of authorized users and their access levels

4. Schedule 4 - Data Transfer Procedures: Technical procedures for secure data transfer and verification

5. Schedule 5 - Incident Response Plan: Detailed procedures for handling security incidents and breaches

6. Appendix A - Contact Details: Contact information for key personnel and emergency contacts

7. Appendix B - Technical Requirements: Technical specifications for systems and infrastructure

8. Appendix C - Compliance Checklist: Checklist for ensuring compliance with PDPA and other relevant regulations

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses
























Relevant Industries

Financial Services

Healthcare

Technology

Education

Government

Telecommunications

Research and Development

Manufacturing

Retail

Professional Services

Insurance

Energy

Relevant Teams

Legal

Information Technology

Compliance

Information Security

Risk Management

Operations

Data Protection

Privacy

Corporate Governance

Project Management

Systems Administration

Information Governance

Relevant Roles

Chief Information Officer

Data Protection Officer

Chief Privacy Officer

Information Security Manager

Compliance Officer

Legal Counsel

IT Director

Risk Manager

Operations Manager

Project Manager

Systems Administrator

Data Manager

Chief Technology Officer

Information Governance Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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