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The Policy Cancellation Request Letter is a crucial document in Malaysian insurance practice, used when a policyholder wishes to terminate their insurance coverage before the policy's natural expiration date. This document must comply with the Financial Services Act 2013 and related Malaysian insurance regulations. It is typically used when policyholders need to cancel due to policy replacement, financial considerations, or changes in insurance needs. The letter should contain specific policy identification details, clear cancellation instructions, and refund requirements. In Malaysia, insurance companies may require this formal written request as part of their cancellation process to ensure proper documentation and compliance with regulatory requirements. The document protects both the policyholder's and insurer's interests by clearly documenting the cancellation request and related terms.

1. Sender's Details: Full name, address, contact information, and policy holder identification details

2. Date: Current date of the letter

3. Recipient Details: Insurance company's name, department, and complete address

4. Subject Line: Clear indication that this is a policy cancellation request with policy number

5. Policy Information: Details of the policy being cancelled including policy number, type of policy, and effective date

6. Cancellation Request: Clear statement requesting cancellation and desired effective date of cancellation

7. Reason for Cancellation: Brief explanation of the reason for cancellation request

8. Refund Instructions: Bank account details or preferred method for receiving any applicable premium refund

9. Closing: Professional closing statement, signature, and printed name of the policyholder