Bid Waiver

Bid Waiver Template for Nigeria

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Key Requirements PROMPT example:

"I need a Bid Waiver document for an emergency procurement of medical equipment for a new hospital wing in Lagos, with the contract value estimated at NGN 500 million and requiring completion by March 2025 due to urgent public health needs."

Document background

The Bid Waiver is a critical document in Nigerian public procurement processes, used when standard competitive bidding procedures need to be bypassed due to specific circumstances. It finds its legal basis in the Public Procurement Act 2007 and must meet strict regulatory requirements to ensure transparency and accountability. The document is typically required in situations involving emergency procurement, specialized technical requirements, sole source availability, or when competitive bidding would not be practical or economical. A properly structured Bid Waiver must include comprehensive justification, value for money analysis, and compliance declarations, while demonstrating adherence to anti-corruption regulations and procurement guidelines.

Suggested Sections

1. Parties: Identification of the requesting entity and the approving authority

2. Background: Context of the procurement need and general circumstances leading to the waiver request

3. Definitions: Key terms used throughout the document

4. Project Details: Specific details of the project or procurement requirement

5. Justification for Waiver: Detailed explanation of why competitive bidding cannot or should not be followed

6. Legal Basis: Citation of relevant sections of the Public Procurement Act and regulations that permit the waiver

7. Value Assessment: Analysis of the estimated value and price reasonableness

8. Risk Assessment: Evaluation of potential risks and mitigation measures

9. Compliance Declaration: Statement of compliance with anti-corruption laws and procurement regulations

10. Approval Requirements: List of required approvals and authorizations

11. Duration and Timeline: Proposed timeline for the procurement and duration of the waiver

12. Execution: Signature blocks and execution requirements

Optional Sections

1. Technical Specifications: Detailed technical requirements - include when the procurement involves specific technical elements

2. Market Analysis: Analysis of market conditions and available suppliers - include when justifying single source selection

3. Emergency Declaration: Declaration of emergency circumstances - include when the waiver is based on emergency grounds

4. Previous Procurement History: Details of related previous procurements - include when relevant to establishing pattern or justification

5. Alternative Solutions Considered: Analysis of alternative procurement methods considered - include when defending the waiver decision

6. Budget Availability Confirmation: Confirmation of available budget - include when required by the specific procurement rules

Suggested Schedules

1. Schedule A - Scope of Procurement: Detailed description of goods, works, or services to be procured

2. Schedule B - Cost Breakdown: Detailed breakdown of costs and pricing analysis

3. Schedule C - Timeline: Detailed procurement and implementation timeline

4. Schedule D - Supporting Documents: List of all supporting documentation

5. Appendix 1 - Value for Money Analysis: Detailed analysis demonstrating value for money in the absence of competition

6. Appendix 2 - Supplier Information: Details of the proposed supplier including qualifications and track record

7. Appendix 3 - Compliance Certificates: Copies of relevant compliance certificates and clearances

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Government and Public Sector

Construction and Infrastructure

Healthcare

Education

Energy and Utilities

Defense and Security

Information Technology

Transportation

Agriculture

Mining and Natural Resources

Relevant Teams

Procurement

Legal

Finance

Compliance

Risk Management

Supply Chain

Commercial Operations

Project Management

Government Relations

Technical Operations

Relevant Roles

Procurement Manager

Contract Administrator

Chief Financial Officer

Legal Counsel

Compliance Officer

Project Manager

Technical Director

Supply Chain Manager

Bid Manager

Public Sector Director

Chief Executive Officer

Risk Manager

Purchasing Officer

Commercial Director

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Authors

Alex Denne

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