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The Cancellation Letter For Purchase Order is a crucial business document used when a company needs to formally terminate a purchase order before its completion. This document is particularly important in the Dutch business environment, where it must comply with the requirements of the Dutch Civil Code (Burgerlijk Wetboek) regarding contract termination and business communications. The letter serves multiple purposes: it provides formal notification of the cancellation, documents the reasons for termination, outlines any financial implications, and specifies required actions from both parties. It should be used when there is a legitimate need to cancel a purchase order, such as changes in business requirements, supplier issues, or force majeure circumstances. The document typically includes reference to the original purchase order, cancellation details, effective date, and any relevant terms regarding the termination process.

1. Sender Details: Full company name, address, and contact information of the party sending the cancellation notice

2. Date: Current date of the cancellation letter

3. Recipient Details: Full company name, address, and contact information of the party receiving the cancellation notice

4. Purchase Order Reference: Clear identification of the purchase order being cancelled, including PO number, date, and brief description

5. Cancellation Statement: Clear and unambiguous statement of cancellation, including the effective date

6. Reason for Cancellation: Brief explanation of the grounds for cancellation

7. Next Steps: Clear outline of any immediate actions required from either party

8. Closing: Professional closing statement, signature block, and contact information for follow-up questions