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Cleaning Contract Proposal Template for Netherlands

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Key Requirements PROMPT example:

Cleaning Contract Proposal

"I need a Cleaning Contract Proposal for a tech company's three-story office building in Amsterdam, with specific focus on sustainable cleaning practices and after-hours service provision starting March 2025."

Document background
The Cleaning Contract Proposal is a formal business document used in the Netherlands when a cleaning service provider wishes to present their services and commercial terms to a potential client. It serves as the foundation for negotiating and establishing a cleaning services agreement under Dutch law. The document typically includes detailed specifications of cleaning services, pricing structures, performance standards, and compliance requirements with relevant Dutch legislation such as the Working Conditions Act (Arbeidsomstandighedenwet) and Environmental Management Act (Wet Milieubeheer). This proposal format is particularly valuable for establishing clear expectations and requirements before entering into a binding cleaning services agreement, and it can be customized for various facility types and cleaning requirements while maintaining compliance with Dutch legal standards.
Suggested Sections

1. Parties: Identification of the service provider (cleaning company) and the client, including full legal names, registered addresses, and registration numbers

2. Background: Brief context of the agreement, stating the client's need for cleaning services and the service provider's expertise and qualifications

3. Definitions: Key terms used throughout the contract defined for clarity, including 'Services', 'Premises', 'Working Hours', 'Equipment', and 'Materials'

4. Scope of Services: Detailed description of the cleaning services to be provided, including specific tasks, areas to be cleaned, and frequency of service

5. Term and Termination: Duration of the contract, renewal terms, and conditions for termination by either party

6. Pricing and Payment Terms: Service fees, payment schedule, invoicing procedures, and terms for price adjustments

7. Service Provider Obligations: Key responsibilities including quality standards, staff requirements, equipment provision, and compliance with regulations

8. Client Obligations: Client responsibilities including access provision, utilities, storage space, and necessary information

9. Insurance and Liability: Insurance requirements, limitation of liability, and indemnification provisions

10. Confidentiality: Protection of confidential information and data protection compliance

Optional Sections

1. Performance Standards: Detailed quality metrics and KPIs - include when the contract requires specific performance measurement

2. Environmental Standards: Specific environmental requirements and green cleaning practices - include for clients with sustainability focus

3. Security Requirements: Special security protocols and clearance requirements - include for sensitive locations like banks or government facilities

4. Emergency Services: Provisions for emergency or out-of-hours cleaning services - include if 24/7 availability is required

5. Subcontracting: Terms for engaging subcontractors - include if subcontracting might be needed

6. Staff Training: Specific training requirements - include for specialized cleaning environments like hospitals or clean rooms

Suggested Schedules

1. Schedule 1: Service Specification: Detailed breakdown of cleaning tasks, frequencies, and specific requirements for each area

2. Schedule 2: Pricing Schedule: Detailed pricing information, including rates for different services and any variable costs

3. Schedule 3: Key Performance Indicators: Specific metrics for measuring service quality and performance

4. Schedule 4: Equipment and Materials: List of cleaning equipment and materials to be used, including any specific brands or requirements

5. Schedule 5: Staff Requirements: Details of staff qualifications, training requirements, and uniform specifications

6. Appendix A: Site Plan: Floor plans or site maps showing areas to be cleaned

7. Appendix B: Health and Safety Procedures: Specific health and safety protocols to be followed

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions






























Clauses




























Relevant Industries

Commercial Real Estate

Healthcare

Education

Retail

Industrial

Hospitality

Financial Services

Government

Technology

Manufacturing

Relevant Teams

Facilities

Operations

Procurement

Legal

Commercial

Business Development

Property Management

Contract Management

Environmental Health & Safety

Finance

Relevant Roles

Facility Manager

Operations Director

Procurement Manager

Contract Manager

Property Manager

Building Services Manager

Office Manager

Cleaning Services Director

Business Development Manager

Commercial Director

Legal Counsel

Sustainability Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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