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External Confirmation Audit

External Confirmation Audit Template for Netherlands

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Key Requirements PROMPT example:

External Confirmation Audit

"I need an External Confirmation Audit agreement under Dutch law for our multinational manufacturing company, which needs to include specific provisions for electronic confirmations and multiple language requirements as we operate across 12 EU countries."

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Document background
The External Confirmation Audit agreement is a critical document used in the Netherlands when establishing the formal arrangement between an audit firm and its client for conducting external confirmation procedures. This document is required when independent verification of specific information from third parties is needed as part of the audit process, particularly for significant account balances, outstanding legal matters, or other important assertions in the financial statements. The agreement ensures compliance with Dutch audit standards, EU regulations, and the requirements of the Royal Netherlands Institute of Chartered Accountants (NBA). It is particularly important in contexts where material balances or transactions require third-party verification, and it must align with both Dutch legal requirements and international audit standards.
Suggested Sections

1. Parties: Identification of the audit firm and the client entity, including registration numbers and legal representatives

2. Background: Context of the external confirmation audit requirement and its relationship to the overall audit engagement

3. Definitions: Key terms used throughout the document, including technical audit terminology and specific Dutch legal terms

4. Scope of Services: Detailed description of the external confirmation procedures to be performed and their objectives

5. Auditor's Responsibilities: Specific responsibilities of the audit firm in conducting the external confirmation procedures

6. Client's Responsibilities: Client obligations in facilitating the external confirmation process, including providing necessary information and access

7. Timeline and Deadlines: Schedule for the external confirmation procedures and key milestone dates

8. Professional Fees: Fee structure, payment terms, and any additional costs

9. Confidentiality: Provisions regarding the handling of confidential information and GDPR compliance

10. Independence Declaration: Statement confirming the audit firm's independence in accordance with ViO requirements

11. Limitation of Liability: Terms limiting the auditor's liability in accordance with Dutch law

12. Governing Law and Jurisdiction: Specification of Dutch law as governing law and jurisdiction for disputes

Optional Sections

1. Group Audit Considerations: Additional provisions when the client is part of a group structure, specifying coordination with group auditors

2. Third-Party Access: Terms regarding sharing of confirmation results with other parties, needed when multiple stakeholders are involved

3. Electronic Communication Provisions: Specific terms for electronic confirmation procedures, required when using electronic confirmation platforms

4. Translation Provisions: Required when confirmation requests need to be made in multiple languages

5. Specific Industry Requirements: Additional procedures required for specific industries (e.g., financial institutions, insurance)

6. Force Majeure: Provisions for circumstances preventing timely completion of confirmation procedures

Suggested Schedules

1. Schedule A - Confirmation Templates: Standard templates for external confirmation requests in various categories

2. Schedule B - Timeline and Milestones: Detailed schedule of confirmation procedures and deadlines

3. Schedule C - Fee Schedule: Detailed breakdown of fees and payment terms

4. Schedule D - Required Information List: List of information and documents required from the client

5. Schedule E - Data Protection Procedures: Specific procedures for handling personal data in compliance with GDPR

6. Appendix 1 - Terms and Conditions: Standard terms and conditions of the audit firm

7. Appendix 2 - Independence Declarations: Detailed independence declarations and confirmations

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






































Clauses






























Relevant Industries

Financial Services

Manufacturing

Retail

Technology

Healthcare

Energy

Professional Services

Real Estate

Transportation and Logistics

Construction

Agriculture

Telecommunications

Relevant Teams

Finance

Accounting

Treasury

Legal

Compliance

Internal Audit

Risk Management

Corporate Governance

External Audit

Financial Reporting

Relevant Roles

Chief Financial Officer

Financial Controller

Audit Partner

Senior Auditor

Audit Manager

Compliance Officer

Financial Director

Treasury Manager

Accounts Receivable Manager

Accounts Payable Manager

Legal Counsel

Risk Manager

Internal Audit Director

External Auditor

Finance Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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