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Internship Confirmation Letter Template for New Zealand

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Key Requirements PROMPT example:

Internship Confirmation Letter

"I need an Internship Confirmation Letter for a 6-month paid software development internship starting March 2025, which includes remote work provisions and specific clauses about intellectual property rights for code development."

Document background
The Internship Confirmation Letter is a crucial document in New Zealand's employment framework, used when organizations offer internship positions to individuals, whether as part of academic programs or independent professional development opportunities. It serves as the primary document establishing the internship relationship and must comply with New Zealand's Employment Relations Act 2000, Health and Safety at Work Act 2015, and other relevant legislation. This document is particularly important as it clarifies whether the internship constitutes an employment relationship under New Zealand law and outlines all essential terms, conditions, and expectations. The letter should be used at the final stage of the internship recruitment process, after verbal agreement but before the internship commences, ensuring all parties have clear written confirmation of the arrangement's terms.
Suggested Sections

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Intern's full name and contact details

3. Salutation: Professional greeting to the intern

4. Offer Statement: Clear statement confirming the internship offer and expressing enthusiasm

5. Position Details: Title/role of the internship position and department/team

6. Duration and Dates: Start date, end date, and total duration of the internship

7. Working Hours: Expected working hours, days of work, and any flexibility arrangements

8. Location: Primary work location and any remote work arrangements

9. Supervision: Name and position of the primary supervisor/mentor

10. Compensation: Details of any payment, stipend, or allowances (if applicable)

11. Key Responsibilities: Overview of main duties and expected learning outcomes

12. Closing: Instructions for accepting the offer, contact for questions, and signature block

Optional Sections

1. Academic Requirements: Include when internship is part of academic program, detailing credit requirements and academic supervisor details

2. Confidentiality Statement: Include when intern will have access to sensitive information

3. Benefits: Include when offering additional benefits like meal allowances, transport reimbursement, etc.

4. Performance Review: Include when there will be formal evaluation processes

5. Visa Requirements: Include for international interns requiring visa sponsorship

6. Health and Safety: Include when role involves specific health and safety considerations

7. Equipment Provision: Include when providing specific tools or equipment for the role

Suggested Schedules

1. Schedule 1: Detailed Job Description: Comprehensive list of duties, responsibilities, and learning objectives

2. Schedule 2: Company Policies: Relevant workplace policies and procedures applicable to interns

3. Schedule 3: Training Schedule: Outline of structured training program if applicable

4. Appendix A: Required Documentation: List of documents intern needs to provide (ID, visa, academic enrollment proof, etc.)

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Technology

Finance

Legal Services

Healthcare

Engineering

Marketing

Media

Education

Non-Profit

Professional Services

Manufacturing

Research and Development

Creative Industries

Public Sector

Consulting

Relevant Teams

Human Resources

People Operations

Talent Acquisition

Learning & Development

Legal

Operations

Administration

Recruitment

Employee Relations

Organizational Development

Relevant Roles

Human Resources Manager

Talent Acquisition Specialist

Department Director

Internship Coordinator

Program Manager

Learning and Development Manager

Recruitment Manager

HR Business Partner

People Operations Manager

Intern Supervisor

Department Head

Graduate Program Manager

Chief Human Resources Officer

HR Administrator

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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