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Late Payment Dispute Letter

Late Payment Dispute Letter Template for New Zealand

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Key Requirements PROMPT example:

Late Payment Dispute Letter

"I need a Late Payment Dispute Letter for my IT consulting company to send to a client who has failed to pay three invoices totaling NZD 45,000, with the oldest invoice now 90 days overdue, and I want to include a warning about potential legal action if payment isn't received by March 15, 2025."

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Document background
The Late Payment Dispute Letter is a crucial business document used in New Zealand when formal communication is required to resolve outstanding payment issues. It serves as an important step in the debt collection process, typically sent after payment terms have been exceeded and informal payment requests have been unsuccessful. The document must comply with New Zealand legislation, including the Contract and Commercial Law Act 2017, Fair Trading Act 1986, and Interest on Money Claims Act 2016. It should contain specific details about the debt, including invoice numbers, dates, amounts, and payment history, while clearly stating the demand for payment and potential consequences of non-payment. This document often precedes legal action and can be used as evidence in legal proceedings if the dispute escalates to court.
Suggested Sections

1. Sender's Details: Full business/individual name, address, and contact information of the party sending the letter

2. Date: Current date of the letter

3. Recipient's Details: Full business/individual name, address of the party owing the payment

4. Subject Line: Clear reference to the outstanding payment and invoice number(s)

5. Invoice Reference: Details of the original invoice(s), including invoice numbers, dates, and amounts

6. Payment History: Timeline of the debt, including original due date and any partial payments made

7. Current Amount Due: Clear statement of the total amount outstanding, including any authorized late fees or interest

8. Demand for Payment: Formal request for payment, including the deadline for response

9. Payment Instructions: Bank account or payment method details for settling the outstanding amount

Optional Sections

1. Previous Communications: Reference to prior payment requests or communications - include if there has been previous correspondence

2. Interest Calculation: Detailed breakdown of interest charges - include if applying interest to the outstanding amount

3. Legal Consequences: Warning of potential legal action - include if this is a final notice before legal proceedings

4. Payment Plan Option: Proposed payment plan terms - include if willing to accept installment payments

5. Dispute Resolution: Process for raising disputes - include if required by original contract or industry regulations

Suggested Schedules

1. Copy of Original Invoice(s): Attached copies of all relevant unpaid invoices

2. Payment History Statement: Detailed statement showing all transactions, payments, and outstanding balance

3. Contract Extract: Relevant sections of the original contract regarding payment terms and late payment consequences

4. Interest Calculation Schedule: Detailed breakdown of how any interest or late payment fees have been calculated

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
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Professional Services

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Information Technology

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Creative and Media Services

Relevant Teams

Accounts Receivable

Finance

Legal

Credit Control

Commercial Operations

Contract Administration

Treasury

Debt Collection

Business Administration

Risk Management

Relevant Roles

Accounts Receivable Manager

Credit Controller

Financial Controller

Finance Manager

Business Owner

Managing Director

Debt Collection Officer

Legal Counsel

Commercial Manager

Contract Administrator

Chief Financial Officer

Accounts Manager

Credit Manager

Business Development Manager

Operations Manager

Industries





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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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