The Parental Indemnity Form is essential for organizations operating in New Zealand that provide services or activities involving minors. This document serves as a risk management tool, protecting organizations while ensuring transparent communication with parents/guardians. It is particularly relevant in contexts where children participate in educational, recreational, or specialized activities that may carry inherent risks. The form must comply with New Zealand's legal framework, including the Care of Children Act 2004, Contract and Commercial Law Act 2017, and Privacy Act 2020. Organizations should utilize this document before allowing minors to participate in activities, ensuring all parties understand their rights, responsibilities, and the scope of the indemnification.
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1. Parties: Identifies the organization seeking indemnity and the parent/guardian providing the indemnity, including full legal names and contact details
2. Background: Explains the context and purpose of the indemnity form, including the activity or event for which indemnity is being sought
3. Definitions: Defines key terms used throughout the document, including 'Child', 'Activity', 'Injury', 'Loss', and 'Indemnity'
4. Child's Information: Details of the child including full name, age, and any relevant medical conditions or special requirements
5. Scope of Activities: Detailed description of the activities, events, or services covered by the indemnity
6. Acknowledgment of Risks: Clear statement of potential risks associated with the activities and parent's acknowledgment of understanding these risks
7. Indemnification Provisions: Core indemnity clauses specifying what the parent/guardian is agreeing to indemnify against
8. Parent/Guardian Declarations: Specific statements that the parent/guardian must acknowledge and agree to
9. Execution: Signature blocks for all parties, including date and witness provisions
1. Medical Authorization: Authorization for emergency medical treatment if parents cannot be reached - used when activities involve physical risks or occur away from medical facilities
2. Photography Consent: Permission to photograph or video record the child - included when activities may involve documentation or publicity
3. Transportation Consent: Permission for child transportation - required when activities involve travel or transport by the organization
4. Special Needs Accommodation: Additional provisions for children with special needs or medical conditions - included when relevant to the child's participation
5. Insurance Details: Information about insurance coverage - included when the organization needs to specify insurance arrangements or requirements
6. Termination Rights: Conditions under which either party can terminate the agreement - used in ongoing activity scenarios
1. Schedule 1 - Activity Details: Detailed description of all activities, locations, dates, and times covered by the indemnity
2. Schedule 2 - Medical Information Form: Comprehensive medical information about the child, including allergies, medications, and emergency contacts
3. Schedule 3 - Risk Disclosure: Detailed list of potential risks associated with each activity
4. Appendix A - Emergency Procedures: Organization's emergency response procedures and protocols
5. Appendix B - Code of Conduct: Expected behavior standards for both children and supervising adults during activities
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