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Release Of Information Template for New Zealand

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Key Requirements PROMPT example:

Release Of Information

"I need a Release of Information document for my medical clinic to share patient records with a specialist research facility from January 2025 to December 2025, ensuring compliance with both the Privacy Act 2020 and the Health Information Privacy Code."

Document background
The Release of Information document serves as a crucial legal instrument in New Zealand's privacy and information sharing framework. It is essential when organizations or individuals need to share personal, confidential, or sensitive information while ensuring compliance with the Privacy Act 2020 and related legislation. This document is commonly used in healthcare settings, government agencies, financial institutions, and other sectors where structured information sharing is required. It provides legal protection for both the information provider and recipient by clearly defining the scope of information to be shared, authorized uses, privacy obligations, and security requirements. The document becomes particularly important in contexts involving sensitive personal information, health records, or where ongoing information sharing arrangements are needed.
Suggested Sections

1. Parties: Identification of the information holder/provider and the recipient(s), including full legal names and contact details

2. Background: Context explaining why the information release is necessary and the relationship between the parties

3. Definitions: Clear definitions of key terms used in the document, including 'Confidential Information', 'Personal Information', and 'Authorized Purpose'

4. Information to be Released: Specific description of the information being authorized for release

5. Purpose of Release: Clear statement of the authorized purpose(s) for which the information may be used

6. Duration and Frequency: Timeframe for which the authorization is valid and frequency of information sharing if ongoing

7. Privacy and Confidentiality: Obligations regarding privacy protection and confidentiality requirements

8. Security Measures: Required security measures for handling and storing the released information

9. Authorization Statement: Formal authorization statement and confirmation of understanding

10. Execution: Signature blocks for all parties, including dates and witness provisions if required

Optional Sections

1. Health Information Provisions: Additional provisions required when health information is involved, incorporating Health Information Privacy Code requirements

2. Third Party Disclosure: Terms governing any permitted disclosure to third parties, required when secondary sharing may be necessary

3. Electronic Transfer Provisions: Specific provisions for electronic transfer of information, needed when information will be shared digitally

4. Withdrawal of Consent: Process for withdrawing consent, particularly important for ongoing information sharing arrangements

5. Emergency Disclosure: Provisions for emergency situations where normal protocols may be bypassed, relevant for health or safety-critical information

6. International Transfer: Additional provisions required when information may be transferred overseas

Suggested Schedules

1. Schedule 1 - Information Details: Detailed list and description of specific information to be released

2. Schedule 2 - Authorized Recipients: List of specific individuals or roles authorized to receive the information

3. Schedule 3 - Security Protocols: Detailed security requirements and protocols for handling the information

4. Appendix A - Consent Form: Standard consent form template including all required privacy notices

5. Appendix B - Privacy Statement: Detailed privacy statement outlining how information will be handled and protected

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
























Clauses






















Relevant Industries

Healthcare

Financial Services

Education

Government and Public Sector

Professional Services

Insurance

Legal Services

Social Services

Technology and IT

Research and Development

Human Resources

Telecommunications

Relevant Teams

Legal

Compliance

Privacy

Information Security

Records Management

Human Resources

Risk Management

Information Technology

Data Governance

Operations

Administrative Services

Corporate Services

Relevant Roles

Privacy Officer

Compliance Manager

Legal Counsel

Data Protection Officer

Information Security Manager

Records Manager

Healthcare Administrator

HR Manager

Risk Manager

Operations Director

Company Secretary

Information Governance Officer

Chief Privacy Officer

Chief Information Officer

Chief Compliance Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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